Project Controls Specialist III

Title Project Controls Specialist III

About the job:

Enterris Associates is a trusted full-service consulting firm specializing in program and project management risk analysis and mitigation claims support compliance and dispute resolution. We partner with the public sector and utility clients to drive the successful delivery of complex infrastructure projects. Our advisory services include testing and inspection contract administration and oversight compliance monitoring and comprehensive construction and project management - all tailored to help our clients navigate challenges and achieve their goals with confidence.

Essential Job Duties

• Maintain and manage the accuracy and integrity of project budgets and financial forecasts ensuring compliance with established cost management procedures and policies.
• Collaborate with Project and Construction Managers in drafting white papers for project establishment re-baselining and securing funding for capital projects.
• Participate in monthly Estimate at Completion (EAC) reviews collaborating with the Project Management Office (PMO) to provide in-depth variance analysis and identify underlying causes.
• Allocate and manage Estimates to Complete (ETCs) for projects including but not limited to change order proposals task order requests online vendor portal requests and PBAs to ensure continued alignment with financial objectives.
• Participate in the change management and risk assessment meetings to analyze cost-related trends risks and exposures contributing to proactive cost mitigation strategies.
• Conduct detailed analysis of cost variances performance data and trends to identify potential impacts on budgets recommending corrective actions where necessary ensuring financial data aligns with project goals.
• Perform monthly reconciliation of budget & costs to ensure month-end data reporting accuracy
• Track and analyze trends in project costs and the effectiveness of mitigation plans comparing these against actual performance and forecasts.
• Review project budgets and expenditures across multiple funding sources to ensure alignment with overall financial goals and objectives.
• Work with scheduling teams to assess the impact of cash flow and schedule performance on project costs identifying variances cost overruns or underruns and potential forecasting issues.
• Review and analyze financial reports cost performance and progress data to ensure accuracy providing insights into potential financial risks on a regular and/or as needed basis.
• Examine staffing plans to identify resource demand peaks and recommend cost-effective strategies to level resources and reduce unnecessary financial strain.
• Assist in preparation and validation of contract amendment exhibits task order requests and change orders PBAs for proper budget allocation cost coding accuracy and adherence to reporting and financial standards ensuring alignment with project budget and cost tracking procedures.
• Ensure compliance with BuildLACCD policies and procedures regarding cost management for capital projects with multiple funding sources.
• Generate detailed financial and budget reports for campus-specific budgeting cost control auditing and asset tracking using systems like Proliance Deltek Costpoint and other standard office program & applications
• Create and deliver tailored financial budget and schedule reports in response to directives from the College Project Director (CPD) and other stakeholders.
• Serve as the primary contact for College financial information requests from CPLT and the PMO providing timely and accurate budget and cost details.
• Administer the processing of budget transfers financial closeouts contract requests purchase requisitions amendments PBAs change orders and other necessary documentation into the cost management systems.
• Collaborate with the PMO to validate and collect project budget data contributing to the development of accurate dashboard reports for stakeholders.
• Manage and reconcile project control data ensuring accuracy in program control databases and related financial reports.
• Oversee the review and approval process for contractor and consultant payment applications ensuring financial accuracy and compliance.
• Assist in assembling contract requests purchase requisitions amendments PBAs and change orders ensuring proper accounting treatment and alignment of supporting documents.
• Assist in gathering physical completion data and perform necessary data entry to adjust project budgets and forecasts accordingly.
• Take on additional duties or special projects as needed to support cost management initiatives and overall project success.

Qualifications

Required Education/Certificates/Training:

• 5 - 10 years experience professional experience in program and/or project controls on a construction program.
• BS/BA Degree in Engineering Construction Management Business or related degree. Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis.
• Experience working through the entire project life cycle
• Knowledge of theories principles and practices of cost/schedule management earned value management change management forecasting and risk assessment
• Ability to present data to management in an organized manner
• Exceptional communication skills required
• Ability to adapt to changing requirements and situations
• Ability to work in a fast-paced environment
• Ability to work as part of a team
• Ability to perform in a business environment maintaining professionalism in all communications and demeanor

Preferred Qualifications:

• Experience utilizing Microsoft Office Advanced Excel Skills Proliance Data-Warehouse or other systems used by a large capital program and any educational facility experience.

Wage Requirement

• Starting Salary range for this job is $105000- $137936.00. The starting salary will be commensurate with skill education experience and working environment.

Benefits

• Enterris Associates offers an industry leading benefit package including health dental vision and life insurance 401(k) with employer match paid time off.

Work Environment

• This job operates in a professional environment and uses standard equipment such as computers and phones.

Physical Demands

• Be able to sit and/or stand for up to 8 hours per day.
• Demonstrate the ability to move freely for up to 8 hours per day.

Solicitation

• Please no solicitation of any kind from staffing agencies or recruiting firms.

EEO Statement

• All skilled applicants will be considered regardless of race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.