Bookkeeper & Administrative Assistant (Remote)

This is a remote position.

Company Overview

ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia India and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world.

At ClearDesk we handle the sourcing recruiting and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk were passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible enabling them to thrive in todays competitive business landscape. Additionally were committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we dont stop there. Were constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk we believe that when everyone succeeds we all succeed.

We are seeking a highly organized and detail-oriented Bookkeeper & Administrative Assistant to manage financial processes and support our leadership with administrative tasks. This dual-role position is perfect for someone with strong accounting or bookkeeping experience and a knack for staying on top of details deadlines and documentation.

Responsibilities

• Reconcile transactions and ensure accurate recording of all expenses in QuickBooks
  
• Enter and categorize bills properly and ensure categorization of expenses
  
• Manage Accounts Payable following a structured payment schedule
  
• Draft and manage customer invoices and estimates
  
• Support project closeouts by reconciling financials and ensuring completeness
  
• Monitor and manage the administrative email inbox filter and organize messages forward important communications
  
• Answer and screen phone calls via RingCentral; direct to the appropriate team members
  
• Provide general administrative support to company leadership
  
• Maintain and update financial reports; assist in generating profitability insights
  
• Assist in cleaning up and optimizing QuickBooks for better project tracking
  
• Implement improved financial processes and ensure proper expense assignment
  
• Help manage timely bill payments
  
• Organize and maintain digital financial records for accessibility
  
  

Tools:

• QuickBooks Advanced (Online)
  
• Microsoft 365 (Outlook SharePoint Word Excel Teams)
  
• RingCentral
  

Requirements

• College educated
  
• Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring
  
• Must be comfortable with using Hubstaff a time-tracking application
  
• Proven experience in bookkeeping or accounting
  
• Proficient in QuickBooks Online Advanced including AP AR and invoicing
  
• Strong organizational skills with high attention to detail
  
• Proficient with Microsoft Excel Word Outlook and SharePoint
  
• Professional-level English (written and verbal/voice)
  
• Computer or laptop with access to the internet (minimum speed of 25 Mbps)
  
  

• Competitive salary
  
• Work from home
  
• Prepaid HMO
  
• Bonuses and incentives
  
• Paid training
  
  

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment please disregard it and report it to us immediately. For your security please ensure that all communications are conducted through emails originating from (@ or @)