Deputy Director of Mail Services & Storehouse
Deputy Director of Mail Services & Storehouse
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Salary Not Disclosed
1 Vacancy
Job Description
IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER OR REACHABLE ON DOTs PROMOTION ADMINISTRATIVE MANAGER CIVIL SERVICE LIST OR ELIGIBLE UNDER THE 55A PROGRAM.
As a communications hub within NYCDOT the Mail Services & Storehouse operation carries important responsibilities for receiving sorting and processing incoming letters and packages for the agency. The mailroom staff performs an important marketing role by supporting organized direct mail campaigns as required by the agency. Primary responsibilities include supervision of staff sorting mail by department and category forwarding misdirected mail and keeping an inventory of mailing supplies. The selected candidate will report directly to the Director of Mail Services & Storehouse and assist in various functions such as mail distribution incoming and outgoing mail & parcels prepare various reports correspondence track all certified mail special deliveries and liaison with USPS UPS and FEDEX. In addition to the duties listed above the Deputy Director of Mail Services & Storehouse will be responsible for:
-Oversee daily mailroom operations including incoming and outgoing mail courier services and interoffice mail distribution.
-Supervise and train mailroom staff ensuring adherence to company policies and standard operating procedures.
-Maintain accurate records of mailroom activities such as package tracking delivery logs postage usage and supplies inventory.
-Coordinate with internal departments and external vendors to ensure timely and secure delivery of all mail and packages.
-Ensure compliance with postal regulations and company guidelines related to shipping receiving and handling of mail and parcels.
-Monitor and manage mailroom budget including postage shipping costs and equipment maintenance.
-Implement and enforce security procedures for handling confidential and sensitive mail.
-Troubleshoot delivery issues and resolve discrepancies or delays promptly.
-Schedule maintenance and repairs for mailroom equipment such as postage meters scanners and delivery carts.
-Identify process improvements to increase efficiency reduce costs and enhance service quality.
-Other duties as assigned
ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C
Qualifications :
1. A baccalaureate degree from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning allocation for resources and the scheduling and assignment of work 18 months of which must have been in an administrative managerial executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory full-time progressively responsible experience as described in 1 above 18 months of which must have been in an administrative managerial executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory full-time progressively responsible experience as described in 1
above 18 months of which must have been in an administrative managerial
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to 1 2 or 3 above. However all
candidates must possess the 18 months of administrative managerial executive or supervisory experience as described in 1 2 or 3 above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative managerial executive or supervisory
experience described in 1 2 or 3 above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3
years.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
