Assistant Administration Manager
Assistant Administration Manager
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Job Description
- Suffolk County Council Endeavour House Ipswich IP1 2BX - Hybrid
- 27711 per annum (pro rata)
- 18.5 hours per week - Flexible working options available
- Permanent
When you join the Community Health Service as an Assistant Administration Managerwe will support your development from the start. We will help you play to your strengths diversify your skills and build an influential and impactful career. With a variety of career paths and learning opportunities to explore if youre motivated and passionate there is no limit to how far your ambition could take you.
Reimagine the possibilities.
Your role and responsibilities
Suffolk County Council (SCC) delivers a 0-19 Healthy Child Service for the whole of Suffolk which includes School Nursing Health Visiting Childrens Centre services Family Nurse Partnership and our Health Business Centre.
Children and Young Peoples Services (CYP) Community Health provides services for both prospective and existing parent/ carers children and young people focusing on the earliest point of intervention to enable the best outcomes for children.
As an Assistant Administration manager you will play a crucial role in the maintenance and development of the database used to collate training information and provide robust administrative support to the Governance team.
On a typical day you will:
- Collaborate with the Service: Working closely with the Governance team and Managers to convey training compliance information.
- Liaise with colleagues:Coordinate withWorkforce Development and Learning Development teams as well as individual colleagues and team managers to resolve issues and provide solution focused approaches
- Provide advice and guidance: Offer support to staff and managers when there are queries regarding training.
- Maintain focus and concentration:Given the detailed nature of the work you will need to maintain a high level of concentration and focus to accurately process and review requirements
- Empowerment and decision-making: You will be empowered to make decisions independently while also collaborating with team members for support and guidance
- Flexibility and resilience: The role offers flexibility to work across different areas keeping the job fresh and interesting by not just focusing on one element
You will need
- experience of using Microsoft Excel for data input and analysis
- excellent concentration and focus
- strong communication skills both written and verbal to explain information clearly
- the ability to work independently and as part of a team
- a proactive approach to problem-solving and decision-making.
You can view a full list of requirements in theJob and Person Profile (docx).If you believe you can succeed in this role apply. Even if you dont meet all requirements still apply. We would appreciate the opportunity to consider your application.
The team
This role forms part of the CYP Community Health Governance Team within the wider delivery of the Healthy Child Programme.
CYP Community Health Governance team is a small highly skilled group that works closely together. We value flexibility and resilience allowing team members to work across different areas and keep their roles fresh and interesting. We encourage new ideas and different ways of doing things and we are committed to continuous improvement and collaboration. There is an expectation that you will come into the office for team meetings or undertaking training.
Empowering Everyone
Were big believers in potential possibility and the power of different ideas. Were always searching for ways to encourage respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals especially those from groups that are currently underrepresented in the organisation as shown in ourWorkforce Equality Report.
For more information
Please contact Emily Beckley (she/her) for a casual conversation. You can reach her by calling 0 or emailing
How to apply
Step 1 - Read the Job and Person Profile (JPP) (docx).
Step 2 - Click Apply Now to start your online application.
Step 3 -Upload asupporting statementanswering the following questions below (no more than 400 words per question). You should use theSupporting Statement template.
1. The role requires a high level of concentration and focus. Can you provide an example of a time when you had to manage complex records and ensure accuracy in your work
2. Tell us about a particularly challenging period at work. How did you overcome the challenges presented
3. Tell us about a time when you had to handle sensitive or confidential information. How did you ensure the data was processed appropriately
Step 4 -Upload a CV (without name and personal details).
Please note:Without a supporting statement and CV your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format.
We value authentic applications that showcase your genuine skills and experiences. Applications suspected of being generated by AI may be rejected. We encourage you to present your own work and ideas throughout the application process.
If you require any reasonable adjustments to the application process before the next selection stage please contact our Recruitment Team by emailingor calling0.If you are invited to the next stage of selection you will have another opportunity to request adjustments for the next stages of the process.
Closing date:11.30pm 16 June 2025
Interview date: 24 June 2025
This authority is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. #LI-Hybrid
Required Experience:
Manager
Employment Type
Part-Time
Key Skills
- Administrative Skills
- Time Management
- Account and Finance Skills
- Administration & Operation
- Customer Services
- Communication
- Analysis Skills
- Relationship Management
- Administration Support
- Administrative Services
- Client Services
- Team Player Spirit
- Problem Solving Skills
- Administration And Secretarial
- Office Management
