Front Office Receptionist/Secretary (Central)
Front Office Receptionist/Secretary (Central)
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1 Vacancy
Job Description
FLSA Status: Non-Exempt Work Year: Full Year
JOB TITLE: CENTRAL OFFICE RECEPTIONIST/ SECRETARY
SUPERVISED BY: Chief Talent Officer
SUPERVISES: NIA
SUMMARY OF JOB DESCRIPTION: Front Desk Receptionist responsible for greeting assisting callers and visitors to the District Central Office; answering routine questions from the public and employees providing employment information securing front vestibule and assisting with the day to day routine operations of Central Office to ensure its smooth operation and great customer service.
ESSENTIAL JOB ELEMENTS:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required of the position. Accommodations may be made to enable individuals with disabilities to peform the essential functions.
Frequency
1. Greet visitors answer routine inquiries from the general public and direct them to the appropriate office and/or persons. Manage secured vestibule by greeting screening visitors and conducting proper visitor procedures; operate a console telephone answer routine questions from the general public and employees and monitoring/responding to District emergency radio when needed.
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2. Process and reconcile purchase orders and purchase card statements for Human Resource Student Support Service
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4. Provide written verifications of employment.
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5. Distribute District and U.S. Mail to the appropriate employee mail box and operate postage machine for outgoing mail manage District bulk mailings and assist accounts payable in mail organization.
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6. Schedule Central office conference rooms as requested maintain room schedules and input facilities work orders and online facilities building requests.
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7. Order office supplies for Central as well as snacks for District meetings billing related expenses to appropriate department.
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8. Assist Central office departments with certificates of recognition printing posters mailings and other special projects as needed.
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10. Demonstrates the commitment to build and maintain a safe fair and respectful working and learning environment that honors the cultural diversity of students and staff.
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11. Perform other duties as assigned.
Ongoing
CONTACTS: Teachers staff students and parents
QUALIFICATIONS:
- High school diploma or equivalent
- One year of general clerical office procedure office equipment data input and telephone switchboard experience required
- Spanish language skills preferred
PHYSICAL REQUIREMENTS & WORKING CONDITIONS:
The physical demands work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Analyzing
Communicating
Comparing
Compiling
Computer/Typing
Speaking/Listening
Moderate Lifting to 50Lb
Reaching
Employment Type
Full-Time
