Executive Assistant
Executive Assistant
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Job Description
About the Role:
Reporting to: Global CEO
As the Executive Assistant to the CEO you will play a pivotal role in ensuring the smooth operation of the CEOs day-to-day activities. Acting as a trusted partner you will provide high-level support anticipate needs and create space for the CEO to focus on strategic priorities. This role requires a proactive detail-oriented individual with exceptional organisational and communication skills solid business acumen and the ability to thrive in a fast-paced environment. By managing schedules handling communications and driving efficiency across the agency. While the CEO is your primary focus you may also provide occasional support to other C-Suite Executives.
Main day-to-day responsibilities will include but not limited to:
Executive & Operational Support
- Manage the CEOs complex schedule prioritising meetings across multiple time zones and adapting to changes as needed
- Prepare briefing materials reports and presentations for internal and external engagements
- Ensure the CEO is well-prepared for meetings and speaking engagements by gathering relevant information creating agendas and summarising key points
- Filter incoming communications responding where appropriate redirecting as needed and tracking follow-ups
- Coordinate travel arrangements ensuring seamless execution of flights accommodation visas and
- itineraries
- Process expenses and monitor budgets ensuring compliance with financial policies
- Follow up on meeting actions and ensure tasks are defined and managed
- Handle routine administrative tasks to allow the CEO to focus on high-level strategic activities
Strategic & Project Management
- Support key business initiatives by tracking priorities follow-ups and progress updates
- Assist in translating the CEOs vision into actionable plans monitoring execution and providing
- updates
- Facilitate cross-functional collaboration across departments
- Support ad hoc CEO projects ensuring timely delivery against KPIs and budgets
- Lead the organisation of Board Meetings quarterly all-agency meetings and leadership offsites including agenda planning and logistics
- Ensure smooth coordination and preparation for the CEOs involvement in industry events
Communication & Stakeholder Management
- Act as a bridge between the CEO and internal/external stakeholders ensuring smooth and consistent
- Communication
- Draft internal and external communications including emails and announcements
- Help manage relationships with key stakeholders including board members suppliers and partners ensuring objectives are met
- Ensure the CEO is prepared for external speaking opportunities and engagements
Reporting & Problem-Solving
- Prepare & maintain comprehensive reports dashboards and presentations for the CEO and executive team
- Identify and resolve operational issues before they escalate
- Support cross-functional teams in addressing business challenges
Leadership & Culture
- Lead special projects or initiatives as an extension of the CEOs leadership
- Help foster and maintain a positive culture by ensuring that the CEOs values and vision arecommunicated and role-modelled across the organisation
- Plan and execute internal team events such as Board meetings Headliner sessions and leadershipoffsites collaborating with relevant teams
- Help navigate and manage unexpected challenges in the fast-paced business environment
Desired Skills & Experiences
- Proven experience as an Executive Assistant ideally supporting C-suite executives in a fast-paced environment
- Strong organisational and time-management skills with the ability to manage multiple priorities under
- pressure
- Excellent written and verbal communication skills with a keen eye for detail
- Ability to handle sensitive information with discretion integrity and professionalism
- Strong problem-solving skills and a proactive approach to anticipating needs and resolving issues
- High proficiency in Microsoft Office Suite (Outlook PowerPoint Word Excel) and other relevant tools
- Experience in event coordination travel management and board level administration
- Ability to build strong relationships across all levels of the business fostering collaboration and trust
You need to have the ability & willingness to work flexibly usually in the London office with occasional UK
travel on-site at events and some weekend work.
This is a full-time role & you must be eligible to work in the UK.
Fuse job descriptions are not intended to be restrictive and are a guideline to the duties in this role.
We are committed to providing comprehensive training & development plans for all team members.
About the Agency:
Culturally Connected Seriously Effective.
A global agency with local expertise connecting brands to the things that matter most to their audiences in culture through partnerships in sport music film & television gaming & esports. These connections make our clients more memorable - the key to unlocking effectiveness.
Powered by Omnicom Media Group we bring an extra edge to strategy execution and measurement.
Our work has won numerous awards and the industry frequently recognises our people as top performers in their field. We place great importance on trusted relationships sound moral judgement and strong governance all delivered through transparent processes.
We have a fantastic team of 120 in our London HQ and 300 more across offices worldwide working with incredible clients including PepsiCo Vodafone Nissan British Gas Renault Enterprise Rent-A-Car McDonalds and Just Eat .
Follow us@fuseagency Visit usonline. Find us onLinkedIn
Flexible Working
At Omnicom Media Group we are committed to supporting flexibility for our peoplewhile fostering collaboration innovation and teamwork. We have a hybrid working model (three days in the office two working remotely) to ensure that we meet the needs of both our people and our business balancing the benefits of in-person connections with the flexibility of remote working. Our standard working hours are 9:30 17:30 but we offer the ability to flex around core hours of 10:30 16:30 to give our people flexibility on how they manage their working day whether thats in the office or working remotely. For example you could start work at 8:30 and finish at 16:30 or start at 10:30 and finish at 18:30.
We encourage open conversations between our people and managers to help navigate high-need periods and individual circumstances. Our goal is to create an environment where people feel genuinely supported to do their best - both in their careers and in their lives outside of work.
Be Your Best
We want everyone to make the most of the opportunity to shine and showcase your talents and we are happy to make adjustments in the recruitment process so you can be your best. Please discuss any specific requirements with your dedicated Talent Team member or if you would feel more comfortable you can email us confidentially at to let us know how we can support you.
Diversity Equity & Inclusion at OMG
At OMG our vision is to be an agency where difference is valued and everyone is able to thrive in a culture of equality inclusion and belonging. We are committed to providing a truly inclusive environment that reflects todays society where everyone is able to bring their true selves to work and where diverse voices and backgrounds are valued heard and well-represented.
We will process your personal data in accordance with our Recruitment Privacy Notice which is available on
Employment Type
Full Time
Key Skills
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