Accounting Specialist
Accounting Specialist
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Job Description
Job Title: Accounting Specialist (Accounts Payable Focus)
Location: Miami (In-office)
Department: Finance
Reports To: Senior Finance Manager
Job Summary: We are seeking a detail-oriented and highly organized Accounting Specialist to join our finance team. This role will primarily focus on managing the Accounts Payable function ensuring timely and accurate processing of invoices and maintaining strong vendor relationships.
Key Responsibilities:
- Invoice Processing: Review verify and process invoices for payment ensuring compliance with company policies and procedures.
- Vendor Management: Maintain and update vendor files resolve discrepancies and respond to vendor inquiries in a timely manner.
- Payment Processing: Prepare and execute payment runs including checks ACH and wire transfers.
- Reconciliation: Perform monthly reconciliations of accounts payable transactions and vendor statements.
- Expense Reports: Review and process employee expense reports ensuring adherence to company policies.
- Reporting: Assist in the preparation of accounts payable reports and provide analysis as needed.
- Compliance: Ensure compliance with internal controls company policies and relevant regulations.
- Collaboration: Work closely with other departments to resolve invoice and payment issues.
Additional Accounting Responsibilities:
- General Ledger Maintenance: Assist in maintaining the general ledger by posting and verifying transactions.
- Month-End Close: Support the month-end close process by preparing journal entries and reconciling accounts.
- Audit Support: Provide documentation and support during internal and external audits.
- Budget Assistance: Assist in the preparation and monitoring of budgets.
- Tax Compliance: Support tax filings and ensure compliance with local state and federal regulations.
- Cash Management: Monitor and manage cash flow including forecasting and reporting.
- Additional Support: Provide support in other accounting and finance tasks as required.
Qualifications:
- Education: Bachelors degree in Accounting Finance or a related field.
- Experience: Minimum of 2-3 years of experience in accounts payable or a similar accounting role.
- Knowledge of GAAP (Generally Accepted Accounting Principles).
- Skills:
- Strong understanding of accounts payable processes and procedures.
- Proficiency in accounting software (e.g. QuickBooks SAP) and Microsoft Office Suite especially Excel.
- Excellent attention to detail and organizational skills.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Problem-solving skills and the ability to handle multiple tasks simultaneously.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
