Department Assistant - Arts & Humanities (Part Time)

To advance the colleges mission vision principles values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY:

Under moderate to limited supervision provides department support manages department processes and ensures smooth running of the office.

This position will work 25 hours per week Monday through Friday between 7:30 a.m. and 5:00 p.m. ideal coverage includes 10 a.m. to 2 p.m.

UNIVERSAL CORE COMPETENCIES:

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
• Champion Service- anticipating needs and create a welcoming diverse and inclusive environment.
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
• Lead- regardless of title through positive influence.

• Primary contact providing customer support services to students faculty staff and guests via telephone email and/or walk-in traffic.
• Collaborate with staff and faculty to manage a variety of projects and ensure effective workflow.
• Perform various office clerical duties including scheduling rooms using scheduling software ordering and stocking supplies sorting and distributing mail entering maintenance orders mandatory daytime event support and keeping work areas in an operational state.
• Provide general assistance with student schedule building and enrollment management.
• Collaborate with other Arts and Sciences Departments to coordinate office staffing coverage.
• Perform other duties as assigned.

PERFORMANCE EXPECTATIONS:

• Demonstrate professionalism punctuality and responsibility while independently managing tasks at the department front desk.
• Maintain confidentiality and accuracy in handling student records and department documents.
• Communicate clearly and respectfully with diverse groups of students faculty staff and campus visitors.
• Take the initiative to identify tasks that need to be completed ask questions and seek clarification when needed.
• Exhibit attention to detail and commitment to accuracy when assisting with departmental operations.
• Adapt to shifting priorities and assist with a variety of tasks depending on department needs.
• Welcome value and nurture people of all backgrounds perspectives and experiences as well as support and promote an environment that accepts differences.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

This position involves sitting in an office setting. Occasional (10-33%) standing pushing pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting walking repetitive motion talking and hearing.

• High school diploma or equivalent
• At least one year of relevant experience using standard office software and equipment. Would ideally have experience with entering and organizing information in spreadsheets.

PREFERRED QUALIFICATIONSLICENSES CERTIFICATIONS OR REGISTRATIONS:

• Associates degree or higher.
• Two years or more of relevant office experience.