Personnel Technician Juvenile Probation Department (1203) - (155929)
Personnel Technician Juvenile Probation Department (1203) - (155929)
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1 Vacancy
Job Description
Under supervision performs various technical and clerical duties related to human resources activities in the areas of recruitment selection certification classification training compensation employee relations employee benefits employee and management training equal employment opportunity and affirmative action computer information systems general administration and special projects and performs other related duties as required. Essential functions include: assisting in organizing and compiling a variety of documents materials and data related to employment; coordinating and processing personnel actions in accordance with Civil Service and other applicable rules and procedures; serving as liaison and contact source to provide and receive human resources and employment related information; reviewing reports and various correspondence to determine status and proper processing procedures; creating and maintaining data base files of human resources activities; and assisting with research projects.
DISTINGUISHING FEATURES:
This class is the journey level paraprofessional class in the personnel technician series responsible for processing a variety of personnel related documents requiring special knowledge in a human resources environment. It is distinguished from the class 1241 Personnel Analyst by its function as technical assistant and resource to the Analyst in performing employment related duties. It is further distinguished from the class 1201 Personnel Technician Trainee by the latters role of functioning in a trainee capacity.
SUPERVISION EXERCISED: May be assigned to supervise clerical support staff.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:
According to Civil Service Commission Rule 9 the duties specified below are representative of the duties assigned to this class and are not intended to be an inclusive list.
1. Assists in organizing and compiling a variety of documents materials and data related to employment such as: preparing reports for commission or board meetings; assembling examination materials; arranging test schedules; locating test sites and securing exam proctors; notifying candidates of test dates; reviewing applications for qualifications; and assisting with administration of examinations.
2. Coordinates the activities of personnel actions which include selection of candidates hires separations transfers reinstatements promotions leaves of absences and suspensions.
3. Processes personnel actions in accordance with Civil Service Rules and Procedures; prepares and processes a variety of forms and documents such as: requisitions separations appeals for commission hearings; health and retirement benefits forms state disability forms grievance appeals certification language proficiency approvals and affirmative action and harassment complaints.
4. Serves as liaison and contact source for routine technical personnel matters related to health services workers compensation retirement processing disability transfers appointments applicant/employee data tracking training program information and schedules labor contracts and grievance activities examination and hiring status notification letters dates and deadlines affirmative action procedures and other general department information or activity.
5. Reviews information contained in a variety of documents to determine status or proper processing procedures for matters related to: work force and affirmative action compliance certifying names for employment obtaining special conditions or language requirements on positions checking employment eligibility status on various eligibility lists determining disability accommodations seniority rights insuring completion of document processing for health services retirement workers compensation or disability benefits confirming receipt of information for enrollment to various programs updating statistical or computer data checking timeliness of submitted appeals and requests or notices for personnel actions.
6. Creates and maintains databases and spreadsheet files of human resource activities related to department position control system; program and training schedules tracking systems for of contract and grievance activities employee records certification information appointment histories affirmative action statistics health and dental plan enrollment information seniority rosters requisition processing examination applicant tracking computerized reports and records maintenance and other department specific database information.
7. Assists with research projects makes contact with appropriate resources reviews reports and correspondence on file extracts relevant information from documents compiles and organizes materials for submittal.
8. Performs other related duties as assigned.
Job Related and Essential Qualifications:
Knowledge of: Civil Service Commission Rules and Regulations for the purposes of processing separations calendaring appeals for action by the Commission researching projects and providing technical assistance to departments on personnel matters related to employment; and various Memoranda of Understanding.
Ability to: assist Personnel Analysts and senior staff in organizing a variety of materials relating to recruitment and selection training labor-relations certification benefits classification and information systems; promote establish and maintain harmonious working relationships with professional staff agencies individuals groups and the general public; perform examination support personnel processing and calendaring functions in a timely manner; speak clearly and concisely and communicate effectively with people from diverse backgrounds; understand instructions to perform assigned tasks; and compose letters memos and notes.
Skill to: input and maintain employment related data and training information using a computer and/or typewriter.
Qualifications :
Experience and Training Guidelines:
Two (2) years of verifiable experience performing complex technical or clerical duties in a human resources environment; AND ability to type/keyboard 40 words per minute.
Additional Information :
After application submission candidates deemed qualified must complete all subsequent steps to advance in this selection process which includes the following:
Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to complete a MQSQ as part of the employment application at a later time. This MQSQ is designed to obtain specific information regarding an applicants experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.
Written Questionnaire Evaluation: Weight - 100%
Candidates will be invited to participate in a written examination designed to measure the knowledge skills and abilities in job-related areas as described in this announcement. Candidates much achieve a passing score on the written examination to be ranked on the eligible list.
Americans with Disabilities Act
Candidates who are invited to take the exam and have a disability requiring a reasonable accommodation must contact me at prior to the exam to review your accommodation request. Please submit the Request for Accommodations form and specify recruitment (PBT-1203 155929) in your correspondence.
After the eligible list is finalized/adopted the department may administer additional selection procedures to make a final hiring decision (e.g. interviews written exercise etc.). Applicants meeting the Minimum Qualifications are not guaranteed advancement through all steps of the selection process.
Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so applicants can view the ranks final scores and number of eligible candidates. Applicant information including names of applicants on the eligible list shall not be made public unless required by law. However an eligible list shall be made available for public inspection upon request once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g. as a result of appeals) as directed by the Human Resources Director or the Civil Service Commission.
The duration of the eligible list resulting from this examination process will be of 12 months and may be extended with the approval of the Human Resources Director.
Applicants must be guided solely by the provisions of this announcement including requirements time periods and other particulars except when superseded by federal state or local laws rules or regulations. Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at . The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources 1 S Van Ness Avenue 4th Floor San Francisco CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements applications and examination policies including applicant appeal rights can be found on the Civil Service Commission website at Information Regarding Employment with the City and County of San Francisco:
- Information About the Hiring Process
- Conviction History
- Employee Benefits Overview
- Equal Employment Opportunity
- Disaster Service Worker
- ADA Accommodation
- Veterans Preference
- Seniority Credit in Promotional Exams
- Right to Work
- Copies of Application Documents
- Diversity Statement
HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit SF-Careers and begin the application process.
Select the Im Interested button and follow instructions on the screen
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
Exam Analyst Information: If you have any questions regarding this recruitment or application process please contact the exam analyst Brian Hidalgo at or Joanna Luong at
The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.
We are also committed to ensuring that we have a safe equitable and inclusive workplace for individuals of all races. This includes creating opportunities for hiring promotion training and development FOR ALL EMPLOYEES INCLUDING BUT NOT LIMITED TO particularly for Black Indigenous and people of color (BIPOC).
The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
