drjobs 2025_03_OPM41_Purchase Associate

2025_03_OPM41_Purchase Associate

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1 Vacancy
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Job Location drjobs

Bangalore - India

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities :
1. Purchase Requisition Management:

  • Review and Evaluate PRs: Examine incoming purchase requisitions from various departments to ensure completeness accuracy and alignment with the organizations needs.

  • Clarify Requirements: Communicate with internal stakeholders (e.g. department heads) to clarify any discrepancies or missing information in the requisitions.

2. Vendor Management:

  • Request for Quotations (RFQs): Send out RFQs to vendors and assess their quotes based on price quality delivery time and terms.

3. Purchase Order Creation:

  • Generate Purchase Orders (POs): Create and issue POs based on approved requisitions and vendor quotes.

  • PO Confirmation: Follow up with vendors to confirm receipt of POs and track expected delivery timelines.

4. Order Follow-Up and Expediting:

  • Track Deliveries: Monitor the status of orders and follow up with vendors to ensure timely deliveries.

  • Address Delays: Work with vendors to address any delays or issues ensuring minimal disruption to operations.

5. Documentation and Record-Keeping:

  • Maintain Records: Keep accurate and organized records of all purchase orders quotations and vendor communications for future reference and audit purposes.

  • Ensure Compliance: Ensure all procurement activities comply with internal policies legal requirements and corporate governance standards.

6. Coordination with Finance and Inventory:

  • Coordinate with Finance: Ensure that invoices match purchase orders and requisitions for smooth processing of payments.

7. Reporting:

  • Generate Reports: Prepare regular reports on purchase activities cost savings vendor performance and procurement metrics for management review.

  • Invoice verification: To track and validate the pending invoices and ensure its timely closure

  • Monitor Trends: Identify trends in purchasing and suggest improvements to streamline processes.

8. Problem-Solving:

  • Issue Resolution: Address any procurement-related issues such as discrepancies between orders and deliveries damaged goods or disputes with suppliers.

  • Escalation: Escalate unresolved issues to senior management or the relevant departments.

9. Continuous Improvement:

  • Process Improvement: Contribute to the continuous improvement of the process thereby yielding Productivity and quality Improvement


Qualifications :

Educational qualification:BE/ B Tech BSc BCom or any other graduate with experience in relevant Purchasing Process With 2-4 years of experience the Purchase Executive should also be comfortable handling a moderate level of autonomy and decision-making in managing day-to-day procurement tasks.

 

Experience :2-4 years exp

 

Mandatory/requires Skills :

  • Prior working experience in Purchasing domain and understanding of the Purchase Process

  • PR to PO processing and understanding of Material Master Data creation update and maintenance

  • Knowledge in processing Purchase Orders in SAP

  • Preparation of Weekly monthly reports

Preferred Skills :

  • Communication Skills: Strong written and verbal communication for interacting with vendors and internal stakeholders.

  • Attention to Detail: Ability to spot discrepancies in documents and resolve them quickly.

  • Time Management: Ability to prioritize tasks and manage multiple orders simultaneously.

  • Familiarity with Procurement Software: Experience with procurement management software (e.g. SAP  etc.). S4-Hana knowledge will be an added advantage

  • Analytical Skills: Ability to analyze quotes track purchases and identify areas for improvement in the process.

  • Team Player: Must be a team player with excellent coordination skills and able to contribute for overall growth of the team


Remote Work :

No


Employment Type :

Full-time

Employment Type

Full-time

Company Industry

About Company

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