2025_03_OPM41_Purchase Associate
2025_03_OPM41_Purchase Associate
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Job Description
Roles & Responsibilities :
1. Purchase Requisition Management:
Review and Evaluate PRs: Examine incoming purchase requisitions from various departments to ensure completeness accuracy and alignment with the organizations needs.
Clarify Requirements: Communicate with internal stakeholders (e.g. department heads) to clarify any discrepancies or missing information in the requisitions.
2. Vendor Management:
Request for Quotations (RFQs): Send out RFQs to vendors and assess their quotes based on price quality delivery time and terms.
3. Purchase Order Creation:
Generate Purchase Orders (POs): Create and issue POs based on approved requisitions and vendor quotes.
PO Confirmation: Follow up with vendors to confirm receipt of POs and track expected delivery timelines.
4. Order Follow-Up and Expediting:
Track Deliveries: Monitor the status of orders and follow up with vendors to ensure timely deliveries.
Address Delays: Work with vendors to address any delays or issues ensuring minimal disruption to operations.
5. Documentation and Record-Keeping:
Maintain Records: Keep accurate and organized records of all purchase orders quotations and vendor communications for future reference and audit purposes.
Ensure Compliance: Ensure all procurement activities comply with internal policies legal requirements and corporate governance standards.
6. Coordination with Finance and Inventory:
Coordinate with Finance: Ensure that invoices match purchase orders and requisitions for smooth processing of payments.
7. Reporting:
Generate Reports: Prepare regular reports on purchase activities cost savings vendor performance and procurement metrics for management review.
Invoice verification: To track and validate the pending invoices and ensure its timely closure
Monitor Trends: Identify trends in purchasing and suggest improvements to streamline processes.
8. Problem-Solving:
Issue Resolution: Address any procurement-related issues such as discrepancies between orders and deliveries damaged goods or disputes with suppliers.
Escalation: Escalate unresolved issues to senior management or the relevant departments.
9. Continuous Improvement:
Process Improvement: Contribute to the continuous improvement of the process thereby yielding Productivity and quality Improvement
Qualifications :
Educational qualification:BE/ B Tech BSc BCom or any other graduate with experience in relevant Purchasing Process With 2-4 years of experience the Purchase Executive should also be comfortable handling a moderate level of autonomy and decision-making in managing day-to-day procurement tasks.
Experience :2-4 years exp
Mandatory/requires Skills :
Prior working experience in Purchasing domain and understanding of the Purchase Process
PR to PO processing and understanding of Material Master Data creation update and maintenance
Knowledge in processing Purchase Orders in SAP
Preparation of Weekly monthly reports
Preferred Skills :
Communication Skills: Strong written and verbal communication for interacting with vendors and internal stakeholders.
Attention to Detail: Ability to spot discrepancies in documents and resolve them quickly.
Time Management: Ability to prioritize tasks and manage multiple orders simultaneously.
Familiarity with Procurement Software: Experience with procurement management software (e.g. SAP etc.). S4-Hana knowledge will be an added advantage
Analytical Skills: Ability to analyze quotes track purchases and identify areas for improvement in the process.
Team Player: Must be a team player with excellent coordination skills and able to contribute for overall growth of the team
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
