Associate Project Manager
Associate Project Manager
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$ 65000 - 85000
1 Vacancy
Job Description
Building a Brand Starts with a Story
FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.
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Location: New York NY (Hybrid). Must reside in the tri state area to be able to go into office.
This full-time position offers the opportunity to support a range of top-tier FIRST clients on an assigned basis allowing the employee to leverage their skills and experience in alignment with the organizations business needs.
What You Would Get To Do:
In this capacity the ideal candidate would represent the FIRST brand embedded within a Solutions account for a Professional Services company. FIRST Solutions is the proprietary strategic meetings management model offered by FIRST which embeds specialist talent into organizations to provide Content Creative Digital Technology Management & Delivery and Data & Insights. The Associate Project Manager will consistently deliver exceptional service to our high-touch clients through excellent project management and creative solutions. This position will support virtual in-person and hybrid events which include but are not limited to; internal programs client-facing events including conferences hospitality thought leadership sporting and cultural programs.
Your Contributions
- Full life-cycle planning and execution of multiple key events in a digital/virtual capacity and in-person
- Virtual event planning and project management including confirming appropriate virtual platform creation of timelines invitation process thorough and regular communications to attendees suppliers and stakeholders
- Financial management including: budget development and management expense management and invoice processing timely post-meeting reconciliation and final financial reporting
- Sourcing negotiating and managing site selections contract management for venues and suppliers
- Coordinate registration transportation hotel accommodations entertainment gift selection audio/visual needs webcasts staging and speaker selection for all programs; strong focus on vendor management
- Work with the team to ensure adherence to the clients standards of operation and policies; ensure compliance and risk guidelines are followed
- Travel (when applicable approximately 20-40% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
- Post event wrap up including final attendees budget reconciliation observations as well as client debriefs for year over year improvements
- Co-plan with colleagues and the client on larger scale programs; strong team player
- Share knowledge of best practices new suppliers services and venues
- Deepen relations with existing clients and maximize on all opportunities to generate new business
What We Are Looking For:
Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role please apply - we would love to see how you could fit at FIRST.
- 2 4 years event management experience preferably in a corporate or financial environment
- Bachelors Degree preferred
- Motivated self-starter ability to work independently and project plan; ability to think innovatively
- Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
- Virtual event experience preferred Webex and Zoom experience a plus
- Leadership/influencing/negotiation and decision-making skills
- Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions
- Customer focus approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles
- Strong client management skills
- Strong oral and written communication skills
- Ambitious proactive and highly organized
- Willing to travel to various locations for site-visits and on-site management of events
- Experience working with large and complex databases preferred Cvent experience preferred
- Proficient with Microsoft Office
- Knowledge of venues and suppliers in key US cities
At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth:
- Medical Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
- 401 (k)
- Five Flexible Spending Accounts Options
- Generous Paid Time Off Allowance
- Employee Assistance Program (EAP)
- Life Disability & Pet Coverages
- Wellness Stipend
- Complimentary access to Headspace Teladoc Maven Rocket Lawyer Mobilo & more
- Aura Identity Theft Protection
- Discretionary Bonus Structure
- Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.
United States Residents: The base pay for this position ranges from $65000 to $85000 in the states of NY NJ and CT. This role is also eligible for an annual discretionary bonus.
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FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.
Required Experience:
IC
Employment Type
Contract
