AP Specialist
AP Specialist
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Job Description
As AP Specialist you will play an essential role in keeping business operations running smoothly at Brandt Hospitality Group. Your main duties will include processing and reviewing invoice coding to ensure accuracy and timely payments renew operational licenses for managed properties answering phone calls and emails and maintaining office supplies.
ESSENTIAL FUNCTIONS
The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Input and review accounts payable transactions
- Receive and scan invoices
- Follow up with vendors regarding payment inquiries and discrepancies
- Reconcile vendor statements
- Request W9s and certificate of insurance from vendors
- Follow up on lien waivers and expired insurance
- Track and renew hotel licenses on a continuing basis
- Perform light receptionist duties including answering and directing phone calls greeting visitors receiving mail and deliveries managing outgoing mail
- Maintain office supply inventories and orders
- Manage Corporate FedEx account
- May assist with planning and organizing company events
- Maintain a professional image at all times through action appearance and dress
- Follow Company policies and procedures
- Other duties as assigned by supervisor or management
KNOWLEDGE SKILLS AND ABILITIES
- General understanding of Accounts Payable functions
- Proficient in the use of computer software including spreadsheets Outlook accounting software etc.
- High attention to detail
- Able to take on new tasks and learn quickly
- Able to work with a team on projects and share opinions while also gathering opinions and information from others
- Able to work independently with minimal supervision and a desire to participate as part of a team
- Communicate effectively & positively through speech & email with co-workers hotel employees vendors and customers
- Actively look for ways to help others
EDUCATION
Minimum of Associate Degree preferred.
EXPERIENCE
Previous Accounts Payable experience preferred.
SUPERVISORY RESPONSIBILITIES
There are no supervisory requirements for this job.
LICENSES OR CERTIFICATES
There are no licenses or certificates requirements for this job.
BENEFITS
- PTO with immediate accrual
- Access up to 50% of your wages prior to payday
- Hotel discounts worldwide
- Discount program for car rentals travel entertainment etc.
- Health dental and vision insurance
- Company paid Basic Life/AD&D
- Voluntary Options - Critical Illness/Accident/Hospital Indemnity/Short Term Disability/Legal
- 401(k) with immediate match
- Health Savings Account
- Employee Assistance Program (EAP)
- Dependent Care FSA
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
- Accounting Software
- Time Management
- Accounting Tally
- Accounts Reconciliation
- Vendor Management
- Organizational Skill
- Administrative Support
- Accounts Management
- General Ledger Accounting
- Accounting
- Communication
- General Ledger Accounts
- Financial Statements
- Sales Account Management
- Account Payables Management
