Administrative Assistant - Main Office (Elementary) – St. Josephine Bakhita CES (K)

CUPE Local 2512

Administrative Assistant Main Office (Elementary) Level 3

Specifics on location/schedule identified below

Job Posting C

Seniority is a determining factor

The Waterloo Catholic District School Board with a total student population of 27000 provides services to students in 50 schools (Kindergarten to Grade 12) across the Waterloo Region.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Boards hiring processes.

General Description of Duties:

• To assist with the administrative duties of the school on a daily basis.
• Responsible for answering phones opening and distributing mail and assisting students with their needs.
• Perform receptionist duties such as receiving and directing visitors receiving and placing telephone calls distributing mail/couriers/faxes/emails recording and distributing messages signing for material delivered or services rendered responding to inquiries where directed by the principal scheduling meetings and appointments.
• Operate maintain and update the Aspen System and use the Aspen System for attendance purposes recording new information creating school reports and registrations.
• Compile maintain and file confidential records such as Ontario Student Records (O.S.R.) staff and student absenteeism requisitions and reports.
• Assist with reporting card printing and J/K registration.
• Photocopy and distribute correspondence and reports such as letters to parents monthly newsletters memos monthly reports and confidential records.
• Maintain office and school supplies.
• Operate general office equipment such as photocopiers fax machines PA system and computers.
• Facilitate student attendance procedures.
• Perform other duties as directed by school administration.

• Possess a 1-2 year college diploma in Office Administration or Business Administration.
• 1-2 years related work experience.
• Ability to plan work from general procedures and make decisions using ingenuity initiative judgment and resourcefulness.

• Excellent time management organizational and multi-tasking skills in a busy work environment.

• Strong communication and interpersonal skills.

• Strong problem-solving conflict resolution

• Proficiency in Word Excel Publisher and PowerPoint software.

• Knowledge and ability in Aspen (or similar relational database) and Navision (an asset).

• Knowledge of the Board and Ministry policies and procedures would be a definite asset.

• Maintain confidentiality in all aspects of the position.

Hours of Work: Permanent Full-time 35 hours per week

Work Schedule determined by the Administrator

Weeks/Year: Approximately 41 weeks/year

Location: St. Josephine Bakhita Catholic Elementary School Kitchener ON

Effective Date: ASAP

Applications will be considered in the following order:

• Qualified permanent CUPE Bargaining Unit employees with seniority.
• Qualified probationary and temporary CUPE employees including employees in other Bargaining Units/Associations.

Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.

Application Process:

Internal Applicants:

Applicants are required to apply directly through Apply to Education at: Applytoeducation assistance contact 1- (Monday Friday 7:30 am 7:00 pm EST.)

In the application process identify your qualifications and abilities such as relevant experience to perform the duties of this job. Include your Diplomas/Certificates in your application.

Incomplete applications may not be considered.

Applications will be accepted up until 4:00pm on June 5 2025

Detailed information on the application process can be found at: apply/

The Waterloo Catholic District School Board is welcoming of candidates from diverse communities backgrounds and identities and encourages applications from qualified members of these groups. Applicants are invited to self-identify if you are First Nations Metis Inuit a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

To request this file in large print please email . If you require a disability related accommodation to participate the recruitment process please contact us at extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

At WCDSB we are committed to respecting your privacy and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Boards Privacy Policy please contact our Privacy Officer at Ext. 2381.

The successful candidate will be required to produce a satisfactory Vulnerable Sector Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.