Workforce Development Eligibility Program Assistant
Workforce Development Eligibility Program Assistant
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$ 54600 - 56242
1 Vacancy
Job Description
Position Objective
The Workforce Development Eligibility Program Assistant provides direct student access and support to all prospective and returning Workforce Development eligible students. Through close collaboration with all members of the Workforce Development team Workforce Funding Sources the Department of Social and Health Services Employment Security Department community-based organizations veteran resources and departments across campus; this position provides students with thorough career/educational planning employment opportunities/resources and Workforce Development funding source specific activity plans in accordance with local state and federal guidelines.
Clover Park Technical College celebrates the many individuals that make up our community and embraces the opportunity to learn from both our differences and similarities.CPTC values equity and respect seeks to create an environment of innovation and excellence and focuses on student success lifelong learning and social responsibility.
This has been designated as a bargaining unit position represented by Clover Park Federation of Classified Employees Local 4789.Duties and Tasks (Essential Functions)
Duty: Student Support/Access
Tasks include:- Assist all current and prospective Workforce Development Eligibility students in developing and adhering to educational and activity plans (e.g. College Pathway Plans Individual Responsibility Plan (DSHS/WF) Individual Education/Employment Plan (DSHS/BFET) CAT/TB regulations through Employment Security while ensuring compliance with local state and federal regulations through the use of case management systems across multiple state agencies.
- Create and implement student success plans as appropriate based on information received through the colleges early alert system.
- Create funding plans with each student to ensure that they have a clear structured approach to managing their educational funding resources (e.g. financial aid scholarships non-traditional financial aid) through completion of their program.
- Implement and facilitate Workforce Development Eligibility Programs information sessions and intake sessions and support the Workforce Counselor and Assistant Director of Workforce Eligibility in organizing and conducting ongoing workshops and seminars for Workforce Development students.
- Assess each students eligibility for Workforce Development according to program guidelines and ctcLink financial aid data and status. Prepare intake packets including program application forms required documentation assign appropriate coding and holds (internal and partner specific) and funding requests and awards utilizing both ctcLink and the DSHS EJAS system document necessary student activities.
- Case management for each student throughout the quarter focusing on attendance progression and retention. This may involve conducting or assigning student case staffing requesting WFD funding exceptions and exercising professional judgement within program policy guidelines on a case-by-case basis as needed.
- Provide information such as: eligibility requirements compliance processes funding assistance and policies high demand occupations career pathway information enrollment processes etc. specific to all Workforce funding programs. Information will be relayed utilizing various methods to include: walk-in services email/telephone publications orientations one-on-one intakes and specialized speaking engagements.
Tasks include:- Build and maintain relationships with Workforce Development students staff and faculty and internal/external partners.
- Offer support to faculty students and partners and make appropriate referrals as necessary utilizing the Colleges early academic alert system for students needing assistance in the following area: academic progression retention and/or support services.
- Provide support to students reporting barriers and needs by connecting them to appropriate college and community resources.
Tasks include:- Ensure compliance with all WFD funding sources by understanding and following funding requirements program guidelines and regularly monitoring data and outcomes to meet performance standards and reporting obligations.
- Track and monitor requested and awarded Workforce Development Eligibility program financial aid funds including but not limited to tuition books and transportation through ctcLink and internal budget databases.
- Prepare weekly spending reports or as requested by the Assistant Director of Workforce Eligibility or Director of Workforce Development.
Tasks include:- Create and maintain spreadsheets to track student progress compliance program interest and completion schedules. Use an internal funding database to monitor Workforce Development Eligibility documents throughout the award process ensuring accuracy and efficiency.
- Document weekly Actual Hours and report (WF) and Monthly Progress Notes (BFET) as required by DSHS for WorkFirst and BFET students.
- Utilize EJAS (DSHS) system for WorkFirst and BFET student activity reporting quarterly planning DSHS college referrals case management etc.
- Participate in training sessions and meetings offered by the college and community partners regarding WFD funding sources and also reviewing local and state program handbooks for any revisions or updates to policies and regulations.
- Organize and maintain student files and records accurately and efficiently based on each grant standards.
- Order receive and maintain program inventory and grant equipment following established state/federal procedures.
Minimum Qualifications
- A minimum of one year of college level coursework at an accredited postsecondary educational institution.
- A minimum of two years administrative/customer service experience in higher education.
- A minimum of one year of experience working with diverse and/or low-income populations.
- The ability to contribute to the colleges commitment to diversity by fostering a climate of multicultural understanding and appreciation.
- Communicate effectively both verbally and in writing.
- Maintain a high level of confidentiality and sensitivity.
Preferred Qualifications
- A. Associates degree
- B. More than two years of administrative or customer service experience.
Application Instructions
- Complete application
- Attach your CTC certifications and/or industry-recognized credentials
- Upload a resume and cover letter describing your skills and experience
- Complete Supplemental Questions
All offers of employment at Clover Park Technical College are contingent upon successful completion of background checks including criminal history. Information obtained from the background checks will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the specific position.
Should you have any difficulties uploading your documents dont hesitate to contact NeoGov Technical Support at 1- Mon-Fri 6:00 AM to 6:00 PM Pacific Time
Supplemental Information
At this time Clover Park Technical College is not sponsoring H1-B Visas.
Land Acknowledgement Statement
We acknowledge that we are on the traditional land of the Puget Sound Salish peoples belonging to the Puyallup Steilacoom Nisqually and Squaxin Island tribes and bands and we honor and thank the traditional caretakers of this land. We value the tribes in our community and the impact that they continue to make on our college to this day. For more information about CPTCs commitment to indigenous tribes please visit Work at Clover Park Technical College
At Clover Park Technical College we are proud to be part of Washington States Community and Technical College system supported by the State Board for Community and Technical Colleges (SBCTC). Our institution is dedicated to building strong individuals families and communities by providing accessible high-quality education and training.
Working here means being part of a team that empowers students to develop their skills and talents preparing them to become engaged global citizens. Our faculty and staff create a dynamic learning environment where students feel supported and motivated to succeed. As an employee youll have opportunities to participate in college events clubs and committees that foster engagement and connection. Guest speakers and professional development opportunities further enrich the experience ensuring that both students and staff continue to grow and thrive.
Our History
Clover Park Technical College is located in Lakewood Washington. Our college has a rich history of professional and technical education dating back to the 1940s when Clover Park School District established aWar Production program training civilians as auto mechanics aircraft-service mechanics ship-fitters welders and blueprint readers. Now CPTC offers more than forty programs in Aerospace Advanced Manufacturing Health Sciences Human Services Business Hospitality Science Technology Engineering Transportation and Trades.
CPTC has two campuses: Our main campus is located in Lakewood WA and our South Hill Campus is located in Puyallup WA.
Learn more about Clover Park Technical College by visiting AboutCPTC.
Jeanne Clery Statement
Notice of Availability of Annual Security Report: Clover Park Technical Colleges Annual Security Report is available online at Opportunity Employer
Clover Park Technical College is an equal opportunity employer and committed to principles of diversity. We consider applicants for all positions without regard to race color creed religion age marital status national origin sex sexual orientation disability genetic information or status as a disabled veteran or Vietnam-era veteran.
Non-Discrimination Statement
Clover Park Technical College does not discriminateon the basis ofrace color national origin age perceived or actual physical or mental disability pregnancy genetic information sex sexual orientation gender identity marital status creed religion honorably discharged veteran or military status or use of a trained guide dog or service animal.
For inquiries please contact:
- Title IX Coordinator: James Neblett Associate Vice President for Human Resources & Culture
- Section 504/Disability Coordinator: Sarah Addington Manager of Student Disability Services
Employment Type
Full-Time
