Teacher Support Administrative Assistant (Grande Prairie) (University of Alberta)

Position Summary

Under the direction and supervision of the Medical Education Expansion Manager the Teacher Support and Research Administrator is a member of the Faculty of Medicine & Dentistry Northern Alberta Medical Programs administrative team. This position will work with both the Teacher Support Lead and Research Lead with NAMP as well as the relevant counterparts in Edmonton at the MD Program office.

This position is based in Grande Prairie at the Northwestern Polytechnic Health Education Centre located in the Grande Prairie Regional Hospital.

Occasional flexibility in work hours may be required during peak periods of the academic year to meet operational needs.

Duties

Teacher Support

• Map teaching needs annually across departments/divisions and consolidate teaching requests.
• Coordinate recruitment and onboarding of clinical/academic educators with appropriate appointments.
• Ensure educators receive required development are recognized and remunerated.
• Collaborate with MD Program Office to align recruitment activities.
• Support instructor scheduling notifications and address conflicts.
• Provide teaching summaries to department heads and optimize educator payment processes.
• Confirm and communicate weekly instructor assignments and logistics.
• Resolve scheduling issues and support assessment activities (OSCEs TBLs exams).
• Ensure accurate and timely instructor payments; reconcile expenditures.
• Prepare for and attend course and committee meetings; take minutes.
• Coordinate AV/IT setup and ensure facilitator needs are met.
• Maintain electronic course files room bookings inventory and provide backup front desk support

Support for Scholarly Activity

• Assist Research Lead and students in meeting research milestones and objectives.
• Match students to faculty for research coordinate interviews and focus groups.
• Support grant writing manuscript editing and creation of student research resources.
• Manage student travel awards and help develop research electives.

Organizational Support

• Provide general admin support to NAMP and MD Program team.
• Liaise with Indigenous Health Program and assist with NAMP committee logistics.
• Update documentation webpages and help invigilate exams as needed.

Minimum Qualifications

• Post-Secondary Degree in Education or Business Administration required; combination of education and/or experience will be considered.
• Professional written and oral communication skills.
• Ability to work in an ambiguous environment.
• Strong multi-tasking skills: should have the ability to be flexible and adaptable in a complex environment and possess strong problem-solving skills and decision-making within a larger team.
• Must be able to work independently and in a team environment.
• Possess adept time management and organizational skills including the ability to prioritize and accurately complete tasks independently.
• Have excellent technical skills (computers and other office machines) including aptitude in MS Word Excel PowerPoint Google calendar Google sites Google Apps and ability to learn new software platforms as necessary.

Preferred Qualifications

• 3 or more years of administrative experience in a medical and/or academic environment is an asset.
• Medical Terminology and the understanding of the basics of medical education are an asset.
• Event planning experience would be an asset with respect to prioritization of multiple tasks and being able to complete all of them prior to the deadline.

Review of applications will begin immediately and will continue until the position is filled.

At the University of Alberta we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its formsphysical cultural and psychological. This is achieved by promoting a safe environment adhering to all safety laws policies and procedures completing all required safety training identifying hazards and implementing controls reporting incidents and contributing to a culture of inclusivity and respect while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued barriers to success are removed and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women First Nations Mtis and Inuit persons members of visible minority groups persons with disabilities persons of any sexual orientation or gender identity and expression and all those who may contribute to the further diversification of ideas and the University to apply.

LUniversit de lAlberta sengage crer une communaut universitaire o chaque personne se sent valorise o les obstacles la russite sont limins et o des connexions enrichissantes peuvent se dvelopper. Nous accueillons les demandes de toutes les personnes qualifies. Nous encourageons les femmes; Premires nations Mtis et Inuits; membres des groupes minoritaires visibles; personnes handicapes; personnes ayant une orientation sexuelle ou une identit et une expression sexospcifique; et tous ceux qui peuvent contribuer la diversification des ides et luniversit postuler.