FMLA and Worker's Compensation Specialist (Job ID# 3020)

NOTICE OF VACANCY

May 29 2025

POSITION:

FMLA and Workers Compensation Specialist

LOCATION:

Human Resources Department

POSITION SUMMARY:

Under the direction of an HR Supervisor this role administers and maintains Workers Compensation FMLA ADA and other medical-related leave claims by initiating cases tracking and documenting medical and employment details analyzing eligibility and ensuring compliance with applicable laws and regulations. The position also assists with overall employee leave management by coordinating with employees and the Finance/Payroll department to ensure accurate processing and consistent recordkeeping across all types of medical leave.

REPORTS TO:

Supervisor of Human Resources

EDUCATION CERTIFICATION AND EXPERIENCE:

1. High School Diploma required Bachelors degree preferred.
2. A minimum of three (3) years of experience in Human Resources with specific experience with Workers Compensation Family and Medical Leave ADA management and leave case management.

KNOWLEDGE ABILITIES AND SKILLS:

(These are pre-employment knowledge abilities and skills that apply to the Essential Job Functions.) At the time of application the candidate must have:

1. Working knowledge of the Family Medical Leave Act of 1993 (FMLA) the Americans with Disabilities Act (ADA) and the Health Insurance Portability and Accountability Act (HIPPA).
2. Working knowledge of Maryland State Workers Compensation regulations and guidelines.
3. Basic knowledge of medical terminology.
4. Excellent verbal and written communications and human relations skills.
5. Excellent organizational skills.
6. Excellent computer (Microsoft Office) skills and knowledge of Enterprise Resources Program software.
7. Ability to use software and peripherals related to performance of job responsibilities.
8. Ability to interact professionally with a diverse group (administration employees legal experts and subject matter experts).
9. Ability to prioritize work continually and produce a significant volume of work efficiently within performance standards.
10. Knowledge and experience with office equipment such as: computers faxes copy machines and telephones.

ESSENTIAL JOB FUNCTIONS DUTIES & RESPONSIBILITIES:

1. Complies with all state and federal laws as well as Calvert County Public Schools policies and procedures and negotiated agreements for Workers Compensation and Family Medical Leave (FMLA).
2. Complies with HIPAA and ADA regulations and requirements.
3. Processes and reports Workers Compensation claims within the required timeframe.
4. Manages the Workers Compensation claim from reporting to closure of the case.
5. Processes FMLA applications as they are submitted.
6. Tracks all leave (sick borrowed transferred personal annual leave without pay) for employees with current FMLA Workers Compensation or in leave without pay status.
7. Communicates verbally and in writing with employees physicians and Maryland Workers Compensation representatives about claims.
8. Composes and sends communications to employees within state and federal mandated timeframes.
9. Obtains and reviews updated medical evidence of reason for employees injury and/or leave upon receipt.
10. Reviews guidelines for FMLA and ADA eligibility ensuring accurate eligibility decisions.
11. Answers FMLA ADA and Workers Compensation questions for employees supervisors and administrators.
12. Works with payroll to process Workers Compensation payments.
13. Meets all deadlines on assigned claims to ensure quality assurance.
14. Analyzes Workers Compensation and FMLA case notes for reporting purposes.
15. Resolves problems within scope of authority and brings other concerns to the attention of the employees immediate administrator/supervisor and/or the Director of Human Resources.
16. Generates various reports at the request of the Director or Supervisor.
17. Works with others in Human Resources and Finance departments to ensure alignment of employee cases.
18. Thinks concentrates and interacts positively with others.
19. Reports to work on time daily.
20. Works under stress and meets all deadlines.
21. Responds to all phone calls and email messages in a timely manner.

OTHER DUTIES:

(Duties listed are not intended to be all inclusive nor limit duties that might reasonably be assigned.)

PHYSICAL DEMANDS:

Position is essentially sedentary.

UNUSUAL DEMANDS:

May be subject to flexible hours.

TERMS OF EMPLOYMENT:

Twelve (12) month 8 hours/day position and salary commensurate with the salary schedule for educational support employees (Scale 29: $38.80/hr - $50.40/hr).

FLSA STATUS:

Non-Exempt

EVALUATION:

Performance will be evaluated in accordance with the policy on evaluation as established by the Calvert County Public Schools.

EFFECTIVE DATE OF POSITION:

Immediate Vacancy

APPLICATION PROCEDURE:

This posting will remain open until June 6 2025.

All applicants please apply through the applicant tracking system located on the Calvert County Public Schools website .

References must be directly related to education experience and must include immediate supervisor.

Prior to the filling of any vacancy permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists.

State law requires that anyone hired after October 1 1986 who will have contact with school children must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.

Prince Frederick MD 20678

House Bill 486 Child Sexual Abuse and Sexual Misconduct Prevention Statement

Pursuant to Section 6-113.2 of the Education Article Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer all former school employers and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered coached mentored tutored or otherwise had direct contact with minors.

Nondiscrimination Statement

Calvert County Public Schools does not discriminate on the basis of race color religion sex age ancestry or national origin familial status marital status physical or mental disability sexual orientation gender identity and expression or genetic information or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following persons have been designated to handle inquiries regarding the non-discrimination policies:

• Director of Student Services

• Director of Human Resources
  

For further information on notice of non-discrimination visit the Office for Civil Rights Complaint Assessment System at: or call 1-.

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Anti-sexual Anti-racial and Anti-disability Harassment Statement
Discrimination can manifest itself in behaviors such as bullying harassment or intimidation of individuals.

Calvert County Public Schools does not tolerate any form of harassment including but not limited to sexual racial or disability. Any individual (student employee or community member) who believes that he or she has been subjected to any form of harassment is encouraged to report the allegation of harassment.

Students parents and community members may report allegations of harassment to:

Ms. Cecelia Lewis

Director of Student Services

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick MD 20678

Employees may report allegations of harassment to:

Mr. Zachary Seawell

Director of Human Resources

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick MD 20678

Calvert County Public Schools is committed to conducting a prompt investigation for any allegation of harassment. If harassment has occurred the individual will be disciplined promptly. Disciplinary actions for students found to have engaged in any form of harassment may result in suspension or expulsion. Disciplinary actions for employees found to have engaged in any form of harassment may result in suspension or termination.

Calvert County Public Schools encourages all students parents employees and community members to work together to prevent any form of harassment.

For further information on notice of non-discrimination visit the Office for Civil Rights Complaint Assessment System at: or call 1-.

Required Experience:

Unclear Seniority