Receiving Clerk (Property Specialist, Senior)

The Central Receiving Senior Property Specialist will guide dock activity and oversee the work of staffinvolved in a variety of delivery receiving and training. This position is responsible for receiving processingand delivery of incoming shipments for OHSU inventories and stores. Receives POs into the interfaced Oracle/SQBX receiving and tracking system matching packing lists with Oracle receiving information. Deliveries are made around the OHSU and Waterfront campuses on a daily basis using push carts and electric carts. Thisposition also includes the sorting of mail and packages processing outbound shipping via FedEx UPS andDHL and Coordinates the use of the dock and manages freight deliveries.

Guidance:

• Reviews work load plans and organizes work. Continuallymonitors status of on-going work to ensure that appropriate personnel areavailable for work assignments. Distinguishes irregularities in workflowsolves problems evaluates and establishes work priorities.
• Adjusts worklevels and reassigns task or duties as required to accomplish administrative record keeping and duties associated with CentralReceiving operations. Collaborates with building management teamsregarding events changes in processes and schedules and reporting of issues.

Dock Management:

• This position works with incoming couriers daily toensure that trucks are unloaded quickly to allow for large volumes of trucks to utilize the dock in a limited amount of time. This includes coordinating the efforts needed to schedule daily availability of staff and dock space for vendor deliveries and pickups scheduling dock bays etc.

Receiving shipments into the SQBX / Oracle system:

• This position will beresponsible for the final receiving and tracking of packages via ourenterprise-wide financial system (Oracle) and/or our digital tracking system(SQBX). This ensures timely receipt and payment of invoices by OHSU tovendors. This position is also responsible for maintaining an accuratedatabase within SQBX.

Sorting and delivery of shipments:

• This position will deliver to manydifferent buildings floors units departments and specific rooms based onthe particular routes and delivery needs.
• Shipments will be deliveredthrough various means; most consist of walking routes using carts and handtrucks.

Customer Service:

• Provides consultation and resolves customer complaintsin a timely and professional manner.

Other Duties as Assigned

• Experience performing stores and inventory work;AND

• Training or experience providing knowledge of inventory control systems and transportation agencies and shipping methods.

• Current Drivers license and driving record that meets OHSUs driving requirements.

Job Related KnowledgeSkills and Abilities (Competencies):

• Customer service skills. Must be personable and able to handle customer service inquiries.
• Ability to operate a wide array of warehouse equipment.
• Handtrucks pallet jacks dolleys and electric carts.
• Ability to learn and retain customer names and delivery locations.
• Proficient with financial receiving software.
• Proficient with digital package tracking hardware and software.
• Proficient with outbound shipping and recipient screening software and regulations.
• Proficient with Microsoft Office.

• High School Diploma or Equivalent plus 3 years of field experience in logistics.
• 3 years in a fast-paced warehouse / Shipping & Receiving / mail room environment.
• 3 years of demonstrated professional customer service skills both over the phone and in person and previous lead worker experience.
• OHSU Dangerous Goods Shippers Certification
• FedEx Dangerous Goods by Air Certification
• DOT Hazmat Certification
• Radiation Safety Certification

Job Related KnowledgeSkills and Abilities (Competencies):

• Knowledge of the OHSU campus and culture.
• Proficient with Oracle financial receiving software.
• Proficient with SQBX digital package tracking hardware and software.
• Proficient with FedEx and UPS outbound shipping and Visual Compliance recipient screening software.
• Knowledge of DOT and IATA shipping regulations.

Monday - Friday 8:00AM - 4:30PM working schedule. This could change depending onthe needs of the department. Some exposure to hazardous materials. Warehouse type environment.

Physical Demands:Ability to lift/carry 75 lbs assisted and 50 lbs unassisted numerous times per day. Ability to stand for acontinuous amount of time throughout the day. This position does a lot of walking. Some equipment usedincludes: Forklift pallet jacks hand trucks cargo van and electric carts.