Special Assistant (NCS) - Department of Housing and Community Development
Special Assistant (NCS) - Department of Housing and Community Development
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$ 55052 - 66838
1 Vacancy
Job Description
THIS IS A NON-CIVIL SERVICE POSITION
Salary Range:
$55052.00 - $66838.00 Annually
Starting Pay:
$55052.00 Annually
Our Benefits
The Office of Employee Benefits manages the Citys health and welfare benefits plans for employees retirees and eligible dependents. The city offers medical prescription drug dental vision optional life AD&D and FSA plans. This office also supplies wellness programs support groups and workshops. You can learn about our benefits here: to Know Us
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact both on the job and in the community while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team!
Job Summary:
The Baltimore City Department of Housing and Community Development (DHCD) was created in 1968 to consolidate local community development efforts with housing and building code enforcement. With over 400 employees DHCD strengthens City neighborhoods by attracting investors developers and homebuyers. Through the administration of Community Development Block Grant (CDBG) HOME funds City bond funds and other creative financing mechanisms DHCD finances and guides strategic development projects to meet housing and neighborhood needs. The Special Assistant will support the high level confidential and administrative functions of the Development Divisions Assistant Commissioners.
Essential Functions:
- Assists the Assistant Commissioner Land Resources in formulating and implementing administrative policies practices procedures and long-term goals of the division.
- Performs confidential and special projects and researches and prepares reports and correspondence for the Assistant Commissioner.
- Investigates and resolves confidential and sensitive administrative problems complaints and situations at the request of the Assistant Commissioner.
- Prepares appropriate reports to support the investigation results.
- Provides information assistance and answers to question from staff and external agencies.
- Acts as liaison for Assistant Commissioner when dealing with staff external agencies elected officials and other Assistant Commissioners.
- Maintains the Assistant Commissioners schedule/calendar as well as the Divisions calendar.
- Exercises sound judgment tact and courtesy in screening visitors and telephone calls for the Assistant Commissioner; provides information to answers to inquiries without requiring superiors attention or refer calls to appropriate source on own initiative.
- Shepherds land disposition agreements deeds option contracts and other documents through the signature and Board of Estimates approval processes.
- Maintains database to manage signature process. Enters information related to real property transactions into the Divisions Land Acquisition Management System.
- Maintains office supply inventory and purchases new supplies distributing to staff as necessary. Processes division purchases and real estate transaction payments through CitiBuy and Citi Dynamics.
- Maintains personal and confidential files and oversees maintenance of other important and/or sensitive record systems.
- Maintains edits and updates Land Resources staff payroll records.
- May train other administrative staff on various systems and equipment. Performs other related duties are required.
Minimum Qualifications:
Education: Graduation from an accredited high school or possession of a GED certificate.
AND
Experience: Have five years of office support experience including two years in taking and transcribing dictation scheduling appointments writing correspondence and setting up meetings and agendas.
OR
Equivalency Notes: Have an equivalent combination of education and experience.
Knowledge Skills & Abilities:
- Knowledge of English grammar spelling and punctuation.
- Knowledge of office practices including office protocol and various filing procedures.
- Knowledge of standard business formats for correspondence narrative reports and related materials.
- Ability to efficiently and effectively plan and direct the work of a group of lower-level employees.
- Ability to effectively train or orient subordinate employees in new or revised procedures.
- Ability to shift priorities and re-distribute work assignments to meet changing deadlines.
- Ability to represent superior at meetings.
- Ability to take and transcribe dictation at an acceptable rate of speed and accuracy.
- Ability to exercise sound judgment on a variety of matters guided by general instructions.
- Ability to compose correspondence.
- Ability to locate and retrieve information from a variety of sources and to compile the information following general directions.
- Ability to deal with other employees and the public with tact and courtesy.
- Ability to perform arithmetic computations with accuracy.
- Supervisory ability.
Additional Information
Background Check
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.
Probation
All persons including current City employees selected for this position must complete a mandatory six-month probation.
Financial Disclosure
This position is required to complete a Financial Disclosure pursuant to Sections 7-7 7-8 and 7-9 of the City Ethics Law.The initial financial disclosure must be submitted within 30 days of hire.
Baltimore City Government is an Equal Employment Opportunity Employer and we are committed to a workplace that values diversity equity and inclusion. The City of Baltimore prohibits discrimination on the basis of race color religion age sex ancestry creed national origin disability status genetics marital status military service sexual orientation gender identity/expression or any other characteristic protected by federal state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Do not attach your request for accommodation to the application.
BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER
Employment Type
Full-Time
