Office Assistant 2- District Attorney's Office
Office Assistant 2- District Attorney's Office
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Job Description
Current employees: Please apply through the employee portal to be considered for this opportunity.
Pay Range:
$21.96 - $26.85 HourlyDepartment:
District AttorneyJob Type:
Regular RepresentedExemption Status:
United States of America (Non-Exempt)Closing Date (Open Until Filled if No Date Specified):
June 15 2025
The Opportunity:
This recruitment will be used to fill vacant positions as they come up. To be considered for future openings we invite you to apply now!
As an OA2 in the Multnomah County District Attorneys Office you will become part of one of Oregons most visible and impactful public law offices. You will be part of a team of attorneys and staff who work every day to serve the public support victims of crime and pursue justice. Whether youre managing sensitive documents assisting the public or supporting attorneys and legal staff your work will have a direct impact on the efficiency fairness and integrity of our operations. Our ideal candidates are detail-oriented adaptable and eager to growpeople who want to make a difference and who understand that professionalism accuracy and teamwork are essential in a fast-paced legal environment.
Were currently looking to fill positions located at the Central Courthouse 1200 SW 1st Avenue Suite #5200 Portland Oregon.
This recruitment will be used to fill multiple positions. Below are examples of the types of OA2 positions in our office including those may be filled through this recruitment.
SUBPOENA CLERK: Almost every unit in the District Attorneys Office has a subpoena clerk. The clerk sends out hundreds of subpoenas weekly to victims & witnesses to notify them of trial or grand jury dates.
DISCOVERY CLERK: The Discovery Unit is responsible for preparing police reports and other criminal case records for distribution to defense attorneys.
RECORDS/DOCKET CLERK: The Records/Docket Clerk is responsible for managing the organization of case files and ensuring case files are made available to Deputy District Attorneys for each days court proceedings.
INTAKE CLERK: The Misdemeanor Trial Unit is responsible for receiving misdemeanor cases from local police agencies. Intake clerks enter cases into our case management system so that they can be reviewed by a Deputy District Attorney and make their way through the case resolution process.
RECEPTIONIST: There are several receptionist positions throughout our office. These positions are found in the Central Courthouse East County Courthouse Juvenile Detention Center and Justice Center. Receptionists are primarily responsible for greeting & assisting the public by phone & in-person.
TO QUALIFY
We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications review our overview of the selection process page.
Required Minimum Qualifications/*Transferable Skills
Equivalent to the completion of the twelfth grade; AND
Minimum of two (2) years of general office support or customer service experience dealing directly with the public; which can include but is not limited to processing legal documents and correspondence printing filing recording information answering calls and referring callers to appropriate personnel.
College level coursework with emphasis in Clerical Legal Clerical Secretarial Criminal Justice Government Law Political Science or a related field may substitute for up to one year of experience.
Additional clerical legal clerical or administrative training is desirable.
Experience providing professional customer service to diverse communities.
Experience working with confidential information.
Ability to organize and prioritize work and accuracy with detail are required.
Must be able to work together as a team under pressure with time sensitivity.
Must be flexible and able to fill in at any of several desks on short notice.
Ability to be proficient with using standard applications and criminal justice databases to input and retrieve sensitive information (Microsoft Office; Word and Excel Adobe Pbk (Karpel) LEDs etc.)
Preferred Special Qualifications/Transferable Skills:
Bilingual highly preferred (will require a language proficiency exam)
Prior research experience in a criminal justice agency.
Prior work in a public sector organization within the last five years.
Law Enforcement Data System (LEDS) Certification
Knowledge of and/or experience using legal terminology is highly desirable.
*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
Other:
Candidates must successfully pass a thorough criminal background check and post -offer urine drug screen.
During the interview process you will be asked to sign a disclosure statement about the arrests and convictions of immediate family members and close relations pursuant to our policy regarding Outside Associations. Immediate family is defined to include parents spouse spouse equivalent brother sister children grandparents or any individual where the relationship is close or intimate or a roommate. An answer of Yes to any Outside Associates will not automatically disqualify an applicant.
SCREENING AND EVALUATION
The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:
Initial review of application materials for minimum qualifications
Oral exam
Consideration of top candidates
Background and reference checks
Pay Equity: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidates relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.
Note: Please be mindful of checking your email inbox for messages upon submitting your application. You may be emailed requesting for additional items from the Recruiter or hiring manager. If a response is not received in a timely manner your application may not be considered.
1. An online application demonstrating you meeting minimum qualifications
2. Resume: Please include all related experience (paid or unpaid). Please be specific about your experience as it relates to the Essential Job Functions To Qualify and Specific KSAs sections above.) Resume should include the following for each employer: name of employer location dates of employment your title and a brief summary of your responsibilities.
3. Cover letter addressing:
Why you are interested in the position AND
How you meet the required minimum qualifications for this position (Detailing how your experience and training qualifies you for this role. Please be specific about your experience as it relates to the Essential Job Functions and To Qualify Required and Preferred Minimum Qualifications/*Transferable Skills.
Please be thorough as these materials will be scored and determine your eligibility for an interview.
Additional Information
Type of Position: This hourly union-represented position is eligible for overtime.
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include :
Health insurance (medical dental vision Rx through Cigna Moda Health or Kaiser Permanente).
Qualify for a defined benefit pension after five years of vesting; we pick up the employees share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation sick parental bereavement military etc.)
Life insurance short-term and long-term disability insurance
Optional deferred compensation and flexible spending accounts
Access to a free annual Tri-met bus pass
Access to wellness resources
Serving the Public Even During Disasters:
Everyday Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency responses. During these emergency responses while typically there begins with a call for volunteers County employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.
Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Questions
Recruiter:
Collette CarrEmail:
Phone:
1 (503)Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Job Profile:
6001 - Office Assistant 2Employment Type
Full-Time
