Virtual Assistant
Virtual Assistant
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$ 800 - 1000
1 Vacancy
Job Description
Job Title: Executive Assistant
Location: Remote
Salary Range: $800-$1000/month per month depending on experience
Performance Bonuses: Potential to earn up to $1300/month based on performance
Job Type: Full-Time (40 hours/week 5 days a week)
Working Hours: 10:00 AM - 6:00 PM EST
Job Description:
We are looking for a highly organized proactive and detail-oriented Executive Assistant to join our team and assist our client with a wide range of personal and business tasks. This position is a multifaceted role which requires an Assistant for biotech-related tasks real estate portfolio management and personal errands. ideal for someone with a go-getter attitude who is comfortable taking initiative is good at problem-solving and thrives in a fast-paced environment. The Executive Assistant will support our clients real estate portfolio handle administrative duties manage communication and assist with other day-to-day business needs.
Key Responsibilities:
- Provide administrative support for both personal and business-related tasks.
- Manage emails calendar scheduling and meeting coordination using Microsoft Office tools (Outlook Excel PowerPoint).
- Manage reservations and appointments for personal and business-related events.
- Communicate effectively using Office 365 tools ChatGPT and iPhone to ensure efficiency and productivity.
- Handle other ad hoc tasks as requested displaying excellent time management and organizational skills.
- Be resourceful and capable of figuring out solutions independently when given new tasks or challenges.
Leasing & Client Relations:
- Act as the first point of contact for prospective tenants answering inquiries and following up with leads.
- Assist in managing the leasing process including application collection lease agreements and move-in coordination.
- Assist with marketing campaigns to promote vacancies and attract qualified tenants.
- Stay informed about local market trends and competitor pricing
Data Analysis & Reporting (Power BI):
- Develop and maintain PowerBI dashboards to track leasing activity occupancy rates revenue and other key performance metrics.
- Generate detailed reports on leasing performance tenant retention and market trends providing insights for management decision-making.
- Utilize PowerBI to identify areas for process improvement and recommend data-driven strategies to enhance leasing operations.
- Provide regular updates to management on leasing performance and business metrics.
Qualifications:
- At least 2 - 3 years of experience as an Executive Assistant Personal Assistant or in a similar administrative role.
- Strong proficiency in Microsoft Office Suite (Outlook Excel PowerPoint) Email and PowerBI
- Must be comfortable and experienced with tools like DocuSign and Office 365.
- Excellent verbal and written communication skills.
- Strong interpersonal skills; ability to engage with clients vendors and real estate investors.
- Highly organized and detail-oriented with the ability to handle multiple tasks simultaneously.
- Proactive and self-motivated with a can-do attitude and the ability to figure things out independently.
- Experience with iPhone and related mobile productivity tools is a plus.
- Ability to work remotely with occasional in-person work required in Philadelphia.
Preferred Skills:
- Familiarity with the real estate industry and processes is a plus.
- Experience in managing schedules and booking reservations.
- Previous experience working with clients or executives in a fast-paced environment.
Employment Type
Full-Time
