Administrative Services Coordinator (SY25-26)

Administrative Services CoordinatorWho We AreSalem Academy Charter School (SACS) is a nationally ranked urban charter school north of Boston MA offering a rigorous college preparatory program to nearly 500 students in grades 6-12. Since 2004 SACS has been committed to serving the diverse population of Salem. Through a unique integration of rigorous college preparatory classes with service to the community Salem Academy graduates informed articulate and proactive individuals of strong character. What We BelieveSalem Academy is committed to building a diverse and inclusive community. We seek to support a faculty and staff that reflects the rich diversity of our student body creating a culture and environment where diverse perspectives ideas and identities are valued and integrated into our way of working and educating students. Salem Academy values a school culture that celebrates learning and we believe that the adult culture in the school is the foundation of the schools success. The culture is based on mutual respect integrity professionalism a commitment to excellence a collaborative spirit and a sense of human kindnessparticularly as it relates to age-appropriate adolescent Youll doSalem Academy Charter School seeks an excellent Administrative Services Coordinator. We are looking for a candidate who is committed to supporting a school culture of excellence and joyful learning. This employee is a member of our school-wide Operations teamThe ideal candidate has experience working in an office setting and skills in data management. The Administrative Services Coordinator will be responsible for the following in addition to other duties as assigned by their manager:Front Desk Assistance: Oversee and manage general front desk operations including phone and visitor interactionsMonitor and maintain building access and security protocols at the main entranceCoordinate and support visitor and student check-in/out processesFacilitate student transitions during arrival dismissal and throughout the dayProvide supervision and guidance for student movement across campus as neededAdminister student attendance tracking and reporting in alignment with school proceduresMaintain accurate records of attendance communications received via multiple channelsSupport faculty and staff with attendance documentation and data entryCommunicate attendance-related information to families and relevant school personnelCommunication coordination: Support the maintenance and updates of school websites and digital communication platformsAssist in managing school calendars and event scheduling including coordination of logistics and documentationOversee administrative aspects of school events and field trips including form management transportation coordination and payment processingCoordinate internal communications and documentation related to key academic dates and eventsProvide assistance with end-of-term duties including preparation of recognition materials and communication mergesFacilitate the processing of student work permits and related documentationAssist with uploading and maintaining student and staff information in school information systemsAdmissions Assistance:Support student enrollment and withdrawal processes including records preparation and inter-school communicationMaintain accurate student data in school information systems and ensure timely updates to administrative platformsManage student file organization including the processing of file requests and maintaining confidentiality of recordsAssist with lottery application processing and post-lottery communication including data entry mailings and applicant correspondenceCoordinate components of the admissions process including preparation of materials scheduling communications and event supportContribute to the planning and execution of lottery-related events trainings and communications (e.g. scripts presentations translations)Track and update enrollment statuses and manage the distribution and processing of enrollment packetsProvide administrative support for family outreach and communication efforts related to student enrollment and admissionsAcademic Support:Assist with the organization and distribution of testing materials and suppliesSupport logistical planning and setup of testing environments to ensure smooth administrationProvide day-of testing support including staff coverage and operational assistance as neededWho You Are:You are values-aligned. You are passionate about Salem Academy Charter Schools mission and recognize the assets and community cultural wealth of all students families and staff. You have experience fostering effective inclusion practices and a safe positive and respectful class and school culture. Qualifications:Associates Degree or higher with 3-4 years office data Entry skills facility with database work and technology multilingual including in Spanish and English;Strong interpersonal and communication to work independently and handle multiple organizational skills and attention to expertise in Microsoft Word and capabilities in Spanish and EnglishWorking Conditions and Physical Effort:This position includes a half hour lunch break on 8-hour work daysThe policies and procedures in the schools Personnel Policy handbook is normally performed in a typical interior/office workplace environment. No or very limited physical effort or very limited exposure to physical Academy Charter School values a school culture that celebrates learning. We believe that the adult culture is the foundation of the schools success. The culture is based on mutual respect integrity professionalism a commitment to excellence a collaborative spirit and a sense of human kindness particularly as it relates to age-appropriate adolescent development.

Required Experience:

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