Administrative Secretary - Office of the Person in Charge
Administrative Secretary - Office of the Person in Charge
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Job Description
Through its core values ofCourage Respect and Excellence CAMH is implementing its Strategic Plan:Connected CAMHto transform lives ignite innovation and discovery revolutionize education and drive social change. CAMH is more than a hospital it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental illness. They aim to eliminate prejudice and discrimination and shape a world where mental illness is central to our healthcare system a world where Mental HealthisHealth.
To learn more about CAMH please visit their website at:.
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The Complex Care & Recovery (CCR) Program is seeking a full-time temporary (6 months) Administrative Secretary to work in the Office of the Person in Charge (OPIC). Reporting the Program Managerthe successful candidate will provide administrative / clerical duties to ensure the smooth and effective operation of the forensic service. Responsibilities will include but are not limited to:
- Tracking ORB Hospital Reports monitoring/managing progress
- Tracking assignment of writers to ORB Hospital Reports
- Entering pertinent timelines into database
- Managing Dispositions Warrants Reasons database on the OPIC T-Drive
- Sending Annual Planning Conference Notifications
- Coordinating Case Conferences
- Manage in-coming and out-going Rule 13 Notifications
- Minute taking as required
- Updating the Bed Registry as required
This position is based out of the Queen Street Site. You will support a workplace that embraces diversity encourages teamwork and complies with all applicable regulatory and legislative requirements.
The successful candidate will possess a one-year Community College diploma in Office Administration or a related discipline with two (2) years secretarial/administrative experience. You will have sound analytical and problem-solving skills excellent interpersonal and communication (verbal and written) skills and possess strong administrative skills. You must be proficient with Microsoft Office applications such as Microsoft Outlook Word Excel and PowerPoint to support the departments activities. Excellent writing and minute taking skills are necessary. You must demonstrate sound judgment the ability to interpret and apply policies and procedures and work as part of a team. You will have the ability to and possess experience in dealing with clients staff volunteers and other internal and external agencies from diverse cultural and ethnic backgrounds. You will demonstrate sound judgement high levels of tact and diplomacy and must be able to respond to customers professionally and politely while creating a welcoming and comfortable environment. The ideal candidate will also be creative and flexible with regard to types of tasks and a team player with a high degree of initiative. Must be able to work under pressure and deal with conflicting priorities and deadlines. Bilingualism (French/English) and/or proficiency in another language is an asset.
Please Note:This casual position is part of the OPSEU Bargaining Unit.
Employment Type
Full Time
