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Job Description
*Hourly Wage Range - $26.62 - $32.65/hr
Hours per Day - 3.0
Days per Year - 210
**Shift - TBD
SUMMARY OF ASSIGNMENT
Under the direction of the Building Administrator this position is responsible for providing general clerical support to ensure efficient operation of the office or department. Responsibilities include data entry filing document preparation handling correspondence and assisting staff and visitors in a fast-paced environment.
ESSENTIAL FUNCTIONS
- Perform routine clerical tasks such as data entry filing photocopying and scanning documents.
- Maintain and organize student records transcripts and confidential files in compliance with district and state regulations.
- Greet and assist students parents and visitors in a professional and supportive manner.
- Respond to parent inquires.
- Answer phones take messages and direct calls to counselors or other staff as appropriate.
- Assist with scheduling student appointments with school counselors and manage the guidance office calendar.
- Assist with the preparation and distribution of guidance-related communications (e.g. academic notices scheduling materials college and career resources).
- Type operate office machinery and perform other clerical duties as assigned.
- Train and supervise student office assistants.
- Support the enrollment and withdrawal process by preparing necessary documentation and updating student information systems.
- Track and organize student documentation related to graduation requirements testing and academic progress.
- Collaborate with counselors administrators and teachers to support the academic and emotional needs of students.
- Assist in the coordination of guidance office events such as parent nights college visits and student workshops.
- Follow established procedures and school policies to ensure the smooth operation of the guidance office.
- Assist with preparing reports in a timely manner.
- Model appropriate and cooperative behavior including protecting confidential information consistent with district ethical guidelines.
- Foster and maintain strong productive relationships with district employees parents students and other community members. Work with a variety of people in a positive manner.
- Performs other duties as assigned.
The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.
MINIMUM QUALIFICATIONS
Education and Experience
- High school diploma or the recognized equivalent (GED).
- One (1) year of office or clerical experience.
Required Knowledge Skills and Abilities
- Working knowledge of computer databases and proficient in word processing and spreadsheet applications.
- Knowledge of general office procedures and practices.
- Knowledge of the use of English and conventions of spelling capitalization and punctuation.
- Knowledge of basic computational and record keeping skills.
- Strong verbal and written communication skills.
- Demonstrated ability to perform detailed work maintain records and logs with accuracy.
- Ability to work under pressure meet strict deadlines and maintain established time schedules.
- Ability to communicate effectively in a courteous and professional manner with staff students and community members from various backgrounds in person through email or via the telephone.
- Ability to learn and apply District policies and procedures.
- Ability to work independently and in a team environment.
- Typing speed of 55 words per minute.
- Must be organized and dependable.
Certification and Licenses
- Background check and fingerprinting.
DESIRABLE QUALIFICATIONS
- Clover Park School District secretarial experience.
- Secretarial Professional Standards Certificate.
- Type 60 words per minute accurately.
WORKING CONDITIONS
Daily work is performed in a school office. Requires sitting turning lifting objects using proper lifting techniques weighing 30 lbs. Must be able to use fingers hands arms legs vision hearing sit or stand for prolonged periods of time. Routinely requires dexterity and balance. Must be able to bend stretch twist walk reach carry push stoop crouch and hear. Exposures will include viewing VDT screens exposure to dust fumes and occasional noise.
FLSA: Non -Exempt AFFILIATION: ESPCP
JOB CLASS: Secretarial WORK YEAR: 210 days
*Internal candidates may be placed on a longevity step per corresponding collective bargaining agreement.
**Shifts are subject to change
CONDITIONS OF EMPLOYMENT
Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employees responsibility.) The fingerprint scan must be completed prior to the first day of employment.
INSURANCE BENEFITS
Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical dental vision long term disability and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link information on available benefit options.
RETIREMENT AND DEFERRED COMPENSATION
Eligible employees are required to be a member of the Washington State Department of Retirement System Plan. For eligibility information check on the link to theDepartment of Retirement Systems website.
Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP). These are supplemental retirement savings programs that allows you control over the amount of pretax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Click on the linkhttps:// information on 457 plan (DCP) with the Department of Retirement Systems.
To enroll in an eligible 403(b) plan employees must consult with their own financial planner that is an approved vendor.
Equal Opportunity Employer
Clover Park School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Address correspondence to one of the following individuals who have been designated to handle questions and complaints of alleged discrimination at Clover Park School District10903 Gravelly Lake Dr. SW Lakewood WA 98499-1341: Title IX Coordinator Greg Davis Executive Director for Student Services Section 504/ADA CoordinatorGreg Davis Executive Director for Student Services Civil Rights Compliance Coordinator Greg Davis Executive Director for Student Services
Employment Type
Part-Time
