Assistant Training Coordinator

Join our global team for a career filled with opportunities to solve challenges both small and large local and global simple and complex.

Wilhelmsen Ship Management is a third-party ship manager providing various services across the globe. With a huge strength of Employee and Seafarers we own and operate the worlds largest Maritime Network in more than 70 countries. We are looking to hire an Assistant Training Coordinator for International Maritime Training Centre (IMTC) a division of Wilhelmsen Ship Management (India) Pvt Limited at Powai Mumbai.

Good communication skills a pleasant demeanor a firm belief in the value of customer service and above all a positive attitude to learning are the basic pre-requisites for this position. Work hours are well-regulated and the work environment is among the best in the maritime training sector.

The purpose of the Assistant Training Coordinator is to assist the Course Coordinator (and act as back-up in his/her absence) in the process of booking participants for various training/assessment programmes and to carry out administrative tasks associated with International Maritime Training Centre (IMTCs) services

The position will report to Head of Training Centre and will require to liaison with the Course Coordinator of IMTC Faculty and Admin staff at IMTC Officer/Accounts of IMTC IMTCs customers suppliers & other stakeholders WSMI Marine Personnel and Accounting staff & External Customer Client companies.

Below mentioned are the main responsibilities of the position:

Formal Authorities:

• Liaise directly with Group In-charge and Planning Officer at WSMI (Manning) individual participants and/or staff onboard WSM vessel (for fulfilment of training needs)

• Liaise directly with the identified person-In charge for training coordination at other regular customer companies of IMTC for daily operations pertaining to training/booking related activities.

• Liaise directly with all individual participants seeking to utilize IMTCs services.

• Accept / reject bookings for IMTCs scope of services in consultation with Head of Admin / IT / Marketing HODs or Course Managers as the case may be.

Main Responsibilities

• Assist to monitor Training done & Requirement for all seagoing personnel employed in WSM Oslo in accordance with Training Matrixs for the various vessels.

• To assist Crew Manager and Manning Supt. in Training budget follow-up of all vessels within WSM Oslo

• Assist in filing of personal documents related to training and certificates on seafarers personal file and in the CMS (Crew Management System) for concerned Seafarer.

• Assist the WSM network of Manning Offices in completion of training courses.

• Assist to optimize training and career development for all seafarers under WSM Oslo pool by creating training requirements follow-up and evaluate training needs with the Crew Manager & Manning Superintendent.

• Assist in monitoring & follow up for all Seafarer under WSM Oslo pool to provide Seagull CBT & Shore Training statistics on Quarterly basis.

• Assist in coordinating with Manning Offices on the implementation of the approved Training Matrix and CBT for designated vessels.

• Assist in India Cadet Recruitment and deployment.

• Assist to ensure Cadet planning for WSM Oslo is as per Management target.

• Ensure familiarization and effective use of existing administrative systems (CMS/GIMS).

• Assist in administrative tasks as required.

Qualification:

Graduate with fluency in English.

Good communication skills.

Knowledge of MSOffice applications.

Experience in Maritime sector (preferable).

Competency Requirement

Customer Focus

Action Oriented

Team Commitment

Adaptability & Flexibility

Professionalism

Work Location: Mumbai India

Application deadline: 15th June 2025

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