Financial Aid Specialist (PT)
Financial Aid Specialist (PT)
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Job Description
Description
Milwaukee Area Technical College (MATC) is Wisconsins largest and most diverse technical college offering 170 high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives industry and our community by preparing students today for the careers of tomorrow. Together we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at.
Under the supervision of the Financial Aid Supervisor for Student Services the Financial Aid Specialistprovides comprehensive advising to current and prospective students regarding available financial aid programs and application procedures. This position supports students throughout the financial aid process helping them navigate often complex eligibility requirements forms and deadlines. Assists with the administration and processing of aid to ensure timely and accurate awarding. The role works closely with a diverse student population including individuals from a wide range of cultural socioeconomic and educational backgrounds. The role requires a strong commitment to equity and student success as well as the ability to communicate clearly and compassionately while guiding students through challenging and often unfamiliar processes.Work is detailed and diversified requiring professional judgment analysis of individual circumstances and decision-making in alignment with established policies and procedures. Supervision received is general in nature using established procedures and general objectives and limited to problems or unusual conditions. Works both independently and with staff in a teamwork approach.
Characteristic Duties and Responsibilities
Financial Aid Advising: Guides students on educational related financial matters including budget planning their rights and responsibilities related to financial aid including terms and conditions of aid programs and repayment obligations and related financial aid options. Supports students through in-person appointments and drop-ins virtually through Zoom and other platforms and timely email responses. Student Support and Application Guidance: Explains financial aid procedures eligibility requirements and deadlines to ensure students understand the full application process. Provides guidance to students as they complete the Free Application for Federal Student Aid (FAFSA) and required follow up documentation and also provides guidance to students in completing applications for various types of financial aid including federal and state grants loans scholarships and work-study programs. Troubleshoots problems with FAFSA submission and student portals. Recordkeeping and Compliance: Maintains accurate records generates reports and remains up-to-date with Department of Education regulatory changes. Reads and interprets regulations relevant to Title IV student financial aid assistance programs. Conducts federal verification processes in compliance with regulatory requirements ensuring accuracy and completeness of student financial aid files. Guides students on Satisfactory Academic Progress (SAP) standards and guides them through the appeal process to help maintain their eligibility for federal student aid. Outreach and Education: Represents the MATC Financial Aid Office at outreach events workshops and orientation sessions including high school visits and community events. Delivers presentations on financial aid processes and promotes financial wellness resources. Problem Solving and Communication: Reviews and evaluates complex student situations including provisional independent status unaccompanied homeless youth determinations and special circumstances requiring professional judgment. Ensures adherence to institutional policies state and federal regulations and industry best practices. Ethics and Confidentiality: Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles values truthfulness and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner. Cross Functional Relationships and Collaborative Teamwork: Establishes maintains and enhances positive working relationships with staff faculty and administrators. Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community colleges. Actively participates in applicable workgroups trainings workshops seminars committees and professional associations or conferences to promote continuous learning. Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.
Qualifications
- Compliance with all state federal and accreditation standards/requirements as well as all MATC policies and procedures.
Required Education & Experience: Associates degree in a related field and three (3) years of experience in a financial aid higher education administration or financial institution office/role.
Preferred Education & Experience:Bachelors degree in a related field and at least two (2) years of experience in a financial aid higher education administration or financial institution office/role.KNOWLEDGE SKILLS AND ABILITIES- Working knowledge of financial aid federal sites.
- Knowledge and ability to counsel students and parents on FAFSA application and utilization while effectively communicating financial aid award options e.g. (Institutional grants and scholarships Pell Grant Wisconsin Grant Federal Work-Study and Federal Student loans.)
- Proficient in performing accurate numerical calculations with strong attention to detail in data entry and analysis.
- Ability to problem solve effectively.
- Ability to overcome obstacles by engaging internal and external resources.
- Ability to complete projects in a higher education setting.
- Ability to work in a fast-paced environment delivering excellent student service support.
- Ability to communicate effectively through both oral and written means.
- Ability to establish collaborate and maintain effective work relationships with students parents faculty staff representatives of outside agencies educational institutions and the general public.
- Ability to convey an image of professionalism and dedication in work related activities.
- Ability to work with culturally diverse student and employee populations.
- Proficiency in the use of computers and software specific to position including spreadsheets and Google Suite.
- Ability to successfully work independently as well as in cross functional teams.
PHYSICAL DEMANDS- Sitting/Standing/Walking: 50% of time spent sitting 25% of time spent standing 25% of time walking
- Ability to lift up to 40 lbs. carry and push up to 40 lbs. and ability to pull up to 50 lbs.
- Ability to climb stairs and a ladder and maintain balance.
- Ability to stoop kneel crouch reach hear and speak.
Supplemental Information
- Start Date
This position supports the Financial Aid Department and is available starting as soon as possible. This position will be based out the Oak Creek Campus.
Hours
This position is a part-time role with a maximum of 19 hours per work week. Works a first shift schedule AM hours preferred.
Salary
Salary is listed to the midpoint of the salary range. Rates and are determined by years of experience credit and internal salary equity.
Application Materials
Along with your completed applications please upload a resume cover letter and proof of education (transcript copy of diploma/degree etc.) Education will be formally verified prior to offer.
Interviews
Selected candidates will be invited to virtually interview for this position after the application deadline.
EEO
Milwaukee Area Technical College will not discriminate against any employee applicant for employment student or applicant for admission on the basis of race color national origin ancestry sex sexual orientation creed religion political affiliation marital status parental status pregnancy disability age membership in any reserve component of the armed forces union affiliation arrest and conviction record or any other protected category under applicable local state or federal law.
Milwaukee Area Technical College is an Equal Opportunity/Access Educator/Employer. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process please contact our office at (Wisconsin Relay System: 711) or email .
Required Experience:
Unclear Seniority
Employment Type
Part-Time
