Emplolyee Servcies Analyst - Hybrid
Emplolyee Servcies Analyst - Hybrid
Posted on :
01-06-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 74101 - 95125
Vacancy
1 Vacancy
Posted on :
01-06-2025
Job Description
Description
This is a hybrid position supporting Aspires Central Valley Region (Sacramento Stockton Modesto). The candidate will work between the Central Valley Regional Office and schools with some remote work arrangements in place.
ABOUT ASPIRE
Aspire Public Schools operates a network of high-performing college-preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998in an effort to transform the inequitable racial social and gender outcomes that our communities persist throughAspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.
Our purpose is to prepare our scholars for success in college career and life. At Aspire we set a foundation for our scholars to gain knowledge skills and power to access and make choices for their families and post-secondary lives. Every day our community of students families teachers and staff comes together to learn work and play in an environment grounded in our values of Bienestar (Well-Being) Culture of Belonging Community Partnership Agency & Self-Determination and Joy.
JOB SUMMARY
The Analyst Employee Services (HR) is responsible for providing full service support to employees in all aspects of Employee Services Operations. This job is responsible for the lifecycle of an employee HRIS administration compliance in addition to oversight of personnel records and other HR tasks completed by other members of Aspire or the People Team.
ESSENTIAL FUNCTIONS
Manage Employee Life Cycle and HR Personnel Data
- Set up and maintain personnel files and records including new hires status changes and terminations for employees; maintain the E-file system.
- Perform data entry into HRIS as well as the approval path for entries made by outside stakeholders.
- Generate and ensure compliance with all external correspondence related to employment (EDD/unemployment claims employee verifications intent to return/assurance letters benefit status letters vaccination records).
- Generate and ensure compliance with all Aspire employment status-related letters (offer letters onboarding materials status changes Department of Justice notifications).
- Work closely with payroll and our HRIS team to support the employee lifecycle.
Compliance Custodian of Records
- TB for new hires and existing hires. Ensure that data is being reviewed monthly
- I-9 verifications and data maintenance.
- As a custodian of record ensure that subsequent arrests are being reviewed by the Sr. Director of Employee Service and Legal Counsel.
- Maintain the DOJ billing processing and reporting.
- Maintain the DOJ/TB clearances for volunteers.
- Manage Audits including generating data and reports. Review/audit records for accuracy to ensure compliance to Aspire policies and all state and federal legal requirements.
- Manage Background check clearance for new hires
- Generate Affidavits
- SafeSchools manage deployment on a yearly basis reporting compliance and support with inquiries.
Residents & Volunteers
- Manage the processing of all New Teacher Residents full cycle including sending onboarding overseeing compliance and onboarding/offboarding.
- Manage compliance for volunteers and work with Business Managers to ensure compliance.
Customer Service
- Provide elite customer service to Aspire Employees by responding to Zendesk as well as inter-departmental services to other teams (recruiting regional managers) and external stakeholders (payroll finance etc).
Additional
- Collaborate with the Employee Services team to update the MyAspire intranet.
- Demonstrate knowledge of and support the Aspire Public Schools mission vision value statements including antiracism policies and procedures operating instructions confidentiality standards and the code of ethical behavior
- Must be able to work from the Home Office once a week to support mail distribution related to HR.
- Other duties as assigned
QUALIFICATIONS
Competencies:
- Experience in HR administrative systems
- Knowledge of Human Resources practices
- Must be accurate and detail-oriented
- High level of flexibility and professionalism
- Initiative and a can-do attitude in keeping with a growth environment
- Outstanding customer service skills
- Strong administrative skills; word processing spreadsheets
- Excellent organization time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple tasks concurrently; ability to work within a team
- Ability to find creative solutions and problem solve effectively
- Must be able to travel occasionally with out-of-state travel being a possibility
- Knowledge of UltiPro or comparable employee tracking systems a plus
Minimum educational level:
- A.A. degree HR certification program or equivalent years of experience in the HR function
Experience required:
- 2 years of experience in Human Resources Benefits Administration and/or Payroll
- Understanding of general employment guidelines at the state and federal levels
- Excellent communication and organizational skills
- Proficient in Microsoft Office
- Experience or strong interest in K-12 public education
Physical requirements:
- Moving oneself in different positions to accomplish tasks in various environments including tight and confined spaces.
- Remaining in a stationary position often standing or sitting for prolonged periods.
- Moving about to accomplish tasks or moving from one worksite to another.
- Assessing the accuracy neatness and thoroughness of the work assigned.
- Communicating with others to exchange information.
- Repeating motions that may include the wrists hands and/or fingers.
Compensation:
Aspire offers its employees a competitive salary and benefits including paid time off 100% core health benefits coverage on select plans life insurance long-term disability participation in a California or Tennessee state retirement plan a tuition reimbursement plan and an adoption assistance program for eligible teammates.
The salary range for this position is based on the number of years of experience in the same or a similar role:$74101 - $95125
EEO STATEMENT
Aspire Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
This position description is intended to describe the general nature and level of work being performed by people assigned to this position. This document is not intended to encompass all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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