Payroll Coordinator
Payroll Coordinator
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$ 65000 - 70000
1 Vacancy
Job Description
Job Details
Description
Position Summary
The Payroll Coordinator plays a vital role in supporting the payroll departments day-to-day operations and ensuring the accurate and timely processing of employee payroll. Reporting to the Director of Payroll this position helps ensure compliance with regulatory requirements and internal policies. The ideal candidate has strong attention to detail experience with Paycom or similar payroll systems and a collaborative spirit. Nonprofit experience is a plus.
Primary Responsibilities and Essential Functions of Position
- Support full-cycle payroll processing including timekeeping data entry reconciliation and final submission.
- Onboarding and review new hire data
- Review and maintain employees accruals.
- Collaborate with HR and Fiscal departments to ensure the accuracy of employee data.
- Address and resolve employee payroll inquiries with professionalism and efficiency.
- Assist in maintaining compliance with federal state and local payroll regulations.
- Keep current with payroll law changes and help implement updates to policies and procedures.
- Operate and maintain the payroll system (Paycom preferred) ensuring accurate data input and reporting.
- Troubleshoot system-related issues and assist with software enhancements and updates.
- Maintain payroll data via SharePoint.
- Generate standard and ad-hoc payroll reports including tax benefits and labor cost reports.
- Review and manage garnishments/levy.
- Prepare reports and vouchers for benefit payments.
- Support audits and internal reviews by preparing and organizing payroll records.
- Maintain accurate up-to-date and confidential payroll files and records.
- Assist with preparing payroll documentation required for compliance and audits.
- Identify opportunities to improve payroll workflows and increase efficiency.
- Participate in developing and implementing standard operating procedures and best practices.
- Support payroll team initiatives and cross-functional projects.
- Provide backup support for other payroll staff as needed.
- Liaise with internal departments third-party vendors and government agencies as needed regarding payroll matters.
- Ensure timely follow-up and resolution of payroll-related issues.
Qualifications
Qualifications
- High school diploma or GED. Bachelors degree from four-year college or equivalent
- Two to four years of experience in payroll administration; nonprofit experience a plus.
- Excellent verbal and written communication skills.
- Strong analytical and critical thinking skills.
- Excellent organizational skills and attention to detail.
- Strong supervisory and leadership skills.
- Proficient with Microsoft Office Suite (specifically Excel) or related software.
- Ability to work well under pressure and meet tight deadlines.
Benefits
What we offer once YOU join our growing family:
At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:
- Paid time off (holidays vacation in accordance with school calendar sick and personal)
- Professional development opportunities
- Team environment
- Medical and dental benefits
- Employer-paid life insurance
- Optional insurance (life disability etc.)
- 403(B) retirement plans
- Flexible spending account (dependent care medical parking and transit)
- Employee assistance program
HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process please reach out to
About HeartShare
Who WE ARE:
For over one hundred years HeartShare has dedicated itself to improving the lives of people needing special services and support. The HeartShare team now 2100 employees and growing helps individuals develop to their fullest potential and lead meaningful and enriched lives. To learn more about HeartShare please visit our website at or follow us on Twitter LinkedIn YouTube Instagram Facebook
Required Experience:
IC
Employment Type
Full-Time
