Account Clerk II
Account Clerk II
Posted on :
01-06-2025
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1 Vacancy
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Job Description
Essential Functions
Invoicing Monitor the SCC Accounts Payable email inbox. Prepares invoices for payment. Verifies receipt of items invoiced ensures all documentation is provided. Communicate with vendors on discrepancies. Verifies payment to the proper vendor applies vendor credits and answers Accounts Payable and Purchasing inquiries. File all invoices that are not ready to be paid by the business office monitor the outstanding invoices regularly by checking the receiving screen daily mail and or intercampus mail. Communicate with the appropriate budget officer requisitioner vendor and purchasing staff when documentation for payment is incomplete. Purchasing Monitors the company credit card account. Communicate with cardholders on statement due dates. Verify that charges and balances match with the supporting documentation provided. Follow up with cardholders if reports are missing required information. Set up and monitor blanket orders. Communicate with staff from all campus locations in resolving accounts payable and purchasing problems. Assist with purchase order processing as needed. Reporting Process the Requisition Report as requested multiple times daily to ensure orders are processed promptly. Process the Expediting Report weekly to ensure products and services are delivered timely. This includes contacting vendors with open purchase orders to determine when products will be shipped tracking freight and communicating delivery information to the end-user. Other Duties Scanning of purchase orders and credit cards. Prepare eBay invoices. Prepare all mail for intercampus delivery twice weekly Sort mail/deliveries and deliver to the appropriate staff. Assist the buyers with capital bid orders as needed. Assist the Director of Purchasing as directed. Travel Arrangements Serve as back-up as needed Provide travel arrangement services as needed by the College employees. Research best airline prices and dates/times of flights for employees traveling on behalf of the College. This may include but is not limited to contacting a preferred travel agency researching different departure cities and arrival cities as well as dates and times of travel. Service also includes Internet searching for special pricing not given through travel agents. Assist with other travel arrangements as needed. Promote a Culture of Belonging Support and promote an environment of belonging where all students faculty members and college employees feel welcomed valued and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the Colleges policies and programming related to access fair employment and equal opportunities for all.
Minimum Qualifications
High School graduate or GED . Two* (2) years responsible full-time experience in accounts payable accounting or related business activity. *One (1) year of post-secondary business or accounting training may be substituted for one (1) year of experience.
Invoicing Monitor the SCC Accounts Payable email inbox. Prepares invoices for payment. Verifies receipt of items invoiced ensures all documentation is provided. Communicate with vendors on discrepancies. Verifies payment to the proper vendor applies vendor credits and answers Accounts Payable and Purchasing inquiries. File all invoices that are not ready to be paid by the business office monitor the outstanding invoices regularly by checking the receiving screen daily mail and or intercampus mail. Communicate with the appropriate budget officer requisitioner vendor and purchasing staff when documentation for payment is incomplete. Purchasing Monitors the company credit card account. Communicate with cardholders on statement due dates. Verify that charges and balances match with the supporting documentation provided. Follow up with cardholders if reports are missing required information. Set up and monitor blanket orders. Communicate with staff from all campus locations in resolving accounts payable and purchasing problems. Assist with purchase order processing as needed. Reporting Process the Requisition Report as requested multiple times daily to ensure orders are processed promptly. Process the Expediting Report weekly to ensure products and services are delivered timely. This includes contacting vendors with open purchase orders to determine when products will be shipped tracking freight and communicating delivery information to the end-user. Other Duties Scanning of purchase orders and credit cards. Prepare eBay invoices. Prepare all mail for intercampus delivery twice weekly Sort mail/deliveries and deliver to the appropriate staff. Assist the buyers with capital bid orders as needed. Assist the Director of Purchasing as directed. Travel Arrangements Serve as back-up as needed Provide travel arrangement services as needed by the College employees. Research best airline prices and dates/times of flights for employees traveling on behalf of the College. This may include but is not limited to contacting a preferred travel agency researching different departure cities and arrival cities as well as dates and times of travel. Service also includes Internet searching for special pricing not given through travel agents. Assist with other travel arrangements as needed. Promote a Culture of Belonging Support and promote an environment of belonging where all students faculty members and college employees feel welcomed valued and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the Colleges policies and programming related to access fair employment and equal opportunities for all.
Minimum Qualifications
High School graduate or GED . Two* (2) years responsible full-time experience in accounts payable accounting or related business activity. *One (1) year of post-secondary business or accounting training may be substituted for one (1) year of experience.
Employment Type
Hourly
Department / Functional Area
Key Skills
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