Office & Admin Specialist Sr. - Administrative Coordinator

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Job Description

Under general supervisor the Administrative Coordinator manages NextGen Student contracts and budget processes and supports the NextGen Student Project Team. This position ensures the project meets community expectations and maintains operations by providing high-level administrative and office management to support this large NextGen project including budgeting accounting contracts communications purchasing operations inquires technology and project management. This position will oversee administrative support functions to ensure efficient and effective operations.

Salary Range:

$21.90 - $29.65/hourly ($45727 - $61909/annually)

Minimum Qualifications

• Basic accounting procedures sufficient to prepare itemized statements bills or invoices and record amounts due for items purchased or services rendered.

• Proficiency in standard computer software programs for word processing presentations spreadsheets and databases sufficient to create modify and protect them as well as having content in the proper format and free of numerical financial spelling or grammatical errors. This includes experience with accessibility checker software for Word Power Point and PDF.

• Business English skills sufficient to speak read write prepare and edit materials using correct and error- free spelling punctuation grammar and typing.

• Effective customer service/human relations skills sufficient to interact with others in a professional respectful and efficient manner.

• Ability to analyze and make recommendations to management for new or revised administrative financial and/or program practices and procedures for smooth and efficient office operation.

• Ability to deal with highly confidential information.

• Demonstrated ability to work independently.

Preferred Qualification

• Bachelors degree

• Five (5) years working as an administrative assistant office manager or similar occupation that included budget management and meeting or event logistics.

• Experience writing and executing department inter/intra agency agreements professional services contracts and subscriber agreements.

• Experience with e-procurement and automated contracting and event registration processes.

• Ability to analyze financial data and research credible content for written reports or verbal presentations.

• Ability to manage multiple tasks/projects and deadlines simultaneously.

• Knowledge of Minnesota State or State of Minnesota agency policies and procedures.

Other Requirements

n/a

Work Shift (Hours / Days of work)

Monday - Friday 8:00am - 4:30pm

Telework (Yes/No)

Hybrid

About

Minnesota State is committed to attracting retaining and developing talented employees who serve our 270000 students each year throughout the state. We have a vibrant and diverse system of 33 colleges and universities with 14200 dedicated faculty and staff focused on student success.

Benefits Information:

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles ($250 - $1500) a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pre-tax medical and dental expense (with roll-over option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and well-being of our employees and take work/life balance seriously.

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