Administrative Support Specialist
Administrative Support Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
The Womens and Gender Studies (WGS) Program Coordinator is responsible for the support and logistical implementation of the WGS Department and WGS Center for Social Justice programming including event planning advertising and related administrative tasks.
- Event and program logistics such as advertising and promotion; guest lodging travel and visit coordination; materials ordering and room set-up/tear-down; responsible for multiple projects with competing deadlines
- Assist with department email websites social media and graphic design for event promotion
This position will also perform administrative support duties function as the department receptionist and assist with special projects.
- Schedules various appointments for office personnel and ensures administrative details are completed
- Maintains office files that may be of a confidential nature
- Serves as a contact person for other employees or the outside public
- Provides information regarding location or availability of materials resources and services
- Reviews and responds to routine correspondence or the office personnel
- Makes copies and assembles materials
- May run errands for the department
- Performs related duties as assigned to successfully fulfill the function of the position.
Required Education:High School diploma or GEDAND:
- 12 months office clerical or administrative support experience.
Skills:
- Working knowledge of office procedures
- General office and customer service skills
- Working knowledge of Microsoft Office Suite (Outlook Excel and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented for accuracy of data and information
- Ability to multitask be organized and self-motivated
- Ability to work in stressful situations
- Ability to communicate verbally and in writing
Advertised Physical Requirements:
- Sit for prolonged periods
- Communicate effectively and listens
- Engage in repetitive motion
- Use of computer and telephone
- Stand stoop bend and reach
- Standard office environment
Department Preferences:
- 6-12 months event planning experience
- Experience with basic graphic design
- Familiar with OU systems
- Valid Drivers License
Supervision:
- None
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
Required Experience:
Unclear Seniority
Employment Type
Part-Time
