Office Manager
Office Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
What is it all about
Office Manager will oversee operations and team running 3-4 sites in Central Warsaw.
Managing a team of 3-4 contractors day-to-day plus suppliers and other contractors.
What we expect of you day to day:
Operations
Maintain a safe and secure working environment respecting all health & safety regulations (Visa rules and regulations Spanish labor law) implementing all required trainings and drills
Effectively and successfully respond to problem situation
Management of special situations (pandemics etc.)
DocuSign management for CEE Cluster
Reception & management of legal document
Security and H&S:
Guarantee of clean and safe offices liaising with the contracted service and ensuring that they comply with Visa standards (both security and H&S)
Point of contact for Security London & Facilities
Access
Special incidents
Correct disposal of confidential waste
Facilities:
Manage team of administrative support and receptionists
Manage relationships: vendors service providers and landlord
Manage Ask Facilities & Condeco use and petitions
OM Playbook
Supervision and active participation in any facilities renovations or expansions as well as routine maintenance
Maintenance of supplies
Finance
OPEX budget preparation and fulfillmen
Monthly Cashbook for London
Tax payments for entity
Strong support in audit processes
HR
Support celebrations & gifts for employees (HR and Admin take the lead)
Onboarding of new joiners from OM perspective
Onboarding of external contractors/ BPOs for Facilities
Support Corporate Car Fleet
Events
Facilities logistics meeting rooms for following events
- Communications
This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.
Qualifications :
What were after...
- High school completed with relevant certification diploma or degree in business management finance or hospitality (nice to have)
- 3-5 years of admin and office management experience in very busy and international environment
- experience in supporting large events supporting facilities for other Offices/Hospitality/Executive Assistance
- Great communication skills and working under the pressure
- English and Polish on Advanced level at least
Additional Information :
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
