Accounts Payable Specialist
Accounts Payable Specialist
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Job Description
Position: Accounts Payable Specialist
Objectives of this role
Ensure accurate and timely processing of financial transactions to support the companys financial health.
Support the company in optimizing its financial transactions and systems.
Strengthen and grow relationships with vendors and suppliers through timely invoicing and payments.
Assist in streamlining and improving the accounts payable process.
Exercise integrity and confidentiality in financial reporting.
Responsibilities:
Vendor invoicing:
Receiving stamping processing and verifying invoices ensuring accurate allocation to appropriate cost centers.
Reconciling invoices with purchase orders and solving any issues for any discrepancies with the vendors and headquarters (based in Germany).
Obtaining and reconciling vendor monthly statements and addressing any outstanding issues.
Analyzing and resolving issues with invoices for any discrepancies or sent for revision.
Following up on approval process with respective departments.
Maintaining weekly meetings with each department heads and employees to follow up on in approval invoices.
Credit Card function:
Collect and verify receipts for all credit card transactions.
Reconciling statements and resolving any discrepancies with the procurement department.
Expense Reports:
Process employee expense reports and ensure timely communication and resolution of issues with employees.
Utility invoices and payments:
Manage utility accounts via online portals ensuring timely and accurate payments.
Vendor set up and changes process and verification.
Set up new vendors and update existing vendor information.
Maintaining the right contact information for all vendors and confirm their bank information through direct communication in line with the companys compliance and internal control rules.
Month End and Year End Close:
Supporting Finance Team for month end and year end closings ensuring completeness and accuracy of accounts payable data.
Other:
Excellent communication skills with vendors other departments management and the headquarters bookkeeping team to verify payment details and approval of invoices.
Skills and qualifications:
Solid understanding of accounting principles and bookkeeping practices Proven experience in accounts payable or accounts receivable roles
Proficiency in accounting software experience with SAP By Design or similar ERP systems is a plus.
Strong Microsoft Excel skills.
Excellent verbal and written communication skills
Munich Airport US Holding and its subdivision Munich Airport NJ LLC are equal opportunity employers.
Required Experience:
Manager
Employment Type
Full-Time
