Office Assistant 2 (PCN-Multi)
Office Assistant 2 (PCN-Multi)
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Job Description
Job Description
The State of Alaska Executive Branch has implemented a hiring freeze effective May 9 2025 per Governor DunleavysAdministrative Order 358. During this hiring freeze only positions necessary to protect the health and safety of Alaskans and to meet other essential state responsibilities will be filled.
Although existing recruitments will continue for positions posted prior to May 9 2025 some of these positions may be subject to the current freeze and therefore may not be filled at this time.
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.
WHAT YOU WILL BE DOINGThis position is responsible for assisting the public and clerical support for D Detachment including but not limited to answering all non-emergency incoming business lines greeting the public extensive report processing to include criminal history requests and processing Sex Offender Registration forms. This OA2 position is the first point of contact with the general public and requires exceptional customer service abilities and organizational skills.
OUR ORGANIZATION MISSION AND CULTURE:
The Alaska State Troopers (AST) mission is to preserve the peace enforce the law prevent and detect crimes and protect life and property. As a member of AST you will be instrumental in ensuring this mission is met by providing direct support for the D Detachments Troopers and civilian personnel.THE BENEFITS OF JOINING OUR TEAM:
As a member of one of the most unique law enforcement agencies in the nation you will be part of a team that embraces the core values of loyalty integrity courage compassion leadership and accountability. In this busy office you will work with a phenomenal team of professionals both civilian and commissioned.
In addition to working in a valued and meaningful position this State of Alaska OA2 receives competitive health and retirement benefits paid personal leave with generous leave accrual and eleven (12) paid holidays.THE WORKING CONDITIONS YOU CAN EXPECT:
This position is located in the Fairbanks AST Headquarters building at 1979 Peger Road. A successful candidate will need to be comfortable working with a diverse population. The in-person public contact occurs between a glass barrier. The work environment consists of a high-performance team and as such we seek someone with solid judgement objective reasoning excellent organization skills and someone who enjoys challenges.
WHAT WE ARE LOOKING FOR:THE DESIRED STRENGTHS MUST BE REFLECTED IN YOUR EXPERIENCE LISTED IN YOUR JOB APPLICATION PROFILE TO PROCEED IN THE HIRING PROCESS.
Core function of this position: Works under the Operations Supervisor. The Operations Unit is responsible for all customer service functions and clerical support for the detachment.
Interpersonal Skills: Shows understanding friendliness courtesy tact empathy concern and politeness to others relates well to people from varied backgrounds and different situations: and is sensitive to cultural diversity race gender disabilities and other individual differences.
Attention to detail while working under pressure in a fast-paced environment to ensure accurately entering data into multiple systems reviewing documents handling payments while demonstrating strong organizational skills and multi-tasking.
Experience working with and maintaining the integrity of confidential/sensitive information
Customer service experience anticipates and meets the needs of both internal and external customers. Dealing with service along with skills in establishing and maintaining cooperative relationships with others.
Proficiency using Microsoft Office applications (Word Outlook Excel) and related business/office software to accomplish work duties.
If this position embodies your strengths please consider joining our team.
To view the duties for an Office Assistant 2 please go to the following link: Department of Public Safety strives to preserve the peace enforce the law prevent and detect crime and protect life and property. All positions support or carry out the Departments mission. If our mission interests you and this position embodies your strengths please consider joining our team.
More information about the Department of Public Safety can be found on our website: QualificationsHigh school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.
Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).
Special Note:
High school diploma equivalent means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular drivers license and be 18 years of age or older.
Some position in this class may require skill in typing. Recruitment and selection may include this requirement.Additional Required Information
COVER LETTER
A cover letter is NOT required for this position.Your complete application will be used to determine which applicants will advance to theinterview phase of the recruitment and selection process.
SPECIAL NOTES
Applicant must provide at time of interview:- If available two (2) of your most recent performance evaluations.
- Three (3) professional references with current phone numbers at least one (1) must be from a current supervisor.
- A copy of academic transcripts (unofficial are okay please ensure that the institution name/URL is listed on the transcripts) to verify that you meet the minimum qualifications.
BACKGROUND CHECKThis position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position and required access to APSIN an applicant with criminal convictions will not move forward in the selection process.
CONFIDENTIALITY AGREEMENT
The successful candidate will be required to read understand and agree to via signature an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.
EDUCATIONTo verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will be required before employment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
WORK EXPERIENCE
Applications will be reviewed to determine if minimum qualifications are met. Therefore all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employers name your job title dates of employment and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.
NOTE: Attaching a resume or curriculum vitae is not an alternative tofilling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.
NOTICE
If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at ALASKA APPLICATION QUESTIONS & ASSISTANCE
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are located in the Juneau area. Requests for information may also be emailed to
Contact Information
For specific information in reference to the position please contact the hiring manager: Suzanne Miller
Administrative Assistant 2
Phone:
Employment Type
Full-Time
Key Skills
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