Analyst I/ II- Financial and Business Services
Analyst I/ II- Financial and Business Services
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$ 89849 - 119159
1 Vacancy
Job Description
Our diverse and inclusive workforce of more than 7000 employees play a key role in the success of San Jos the heart of the Silicon Valley. All City of San Jos employees work together as one team to make San Jos a vibrant innovative and desirable place to live and work.Visithere to learn more about our One Team Leadership Values and Expectations including quality and excellent customer service and hereto learn more about San Jos.
The City of San Jos is an equal opportunity employer. Applicants for all job openings will be considered without regard to age race color religion sex national origin sexual orientation disability veteran statusor any other consideration made unlawful under any federal state or local laws. The City of San Jos is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability please contact us at 711 (TTY) or via email at .
About the Department
The award-winning San Jos Public Library (SJPL) consists of more than 600 employees a 23% bilingual workforce and has 24 branch libraries across San Jos in addition to the Dr. Martin Luther King Jr. Library which is the citys main library jointly operated through a unique partnership with San Jos State University. SJPL serves a diverse community of roughly one-million residents and currently has nearly 700000 library members. It annually attracts over 6 million visitors (pre-pandemic) and circulates more than 8 million items per year.
Over the past few years SJPL has cultivated a 21st century library experience dedicated to public service and committed to equity diversity and inclusion at the core. In addition to providing library services to the community SJPL proudly leads two citywide initiatives - the Education and Digital Literacy Strategy and the SJ Accessdigital equity initiative which has become the number one provider of free public access to Wi-Fi connectivity tech device lending and multi-lingual digital literacy programs and support. SJPL is led by Jill Bourne City Librarian who was nationally recognized in 2017 as Library Journals Librarian of the Year.
SJPL enriches lives by fostering lifelong learning and ensuring that every member of the community has access to a vast array of ideas and information. The library department is a place where people do great work and make a difference in our community. To see examples of SJPLs work and learn more about its impact visit. Join us to make a difference!
Position Duties
Salary Information
The salary ranges for the Analyst I/II classifications are:
Analyst I: $ $89849.76 - $109200.00
Analyst II: $ $98039.76 - $119159.04
All ranges include an approximate five percent (5%) ongoing non-pensionable pay. Actual salary shall be determined by the final candidates qualifications and experience.
The San Jose Public Library is currently seeking to fill one (1) Analyst I/II vacancy that will report to a Senior Analyst of the Finance and Business Services (FBS) Unit.
The positions duties and its responsibilities would include but would not be limited to the following:
- Management and oversight of the Library s operating budget including but not limited to accurate tracking and monitoring of expenditures and revenues maintaining precise financial records performing calculations and forecasting organizing and analyzing data and making actionable insights and recommendations.
- Prepares various reports and memos; assembles and analyzes data; summarizes findings; proposes or suggests appropriate actions including reallocation of resources; works cross-departmentally to facilitate fiscal and budget requests.
- Providing support and expertise in the development and administration of all fiscal and accounting related activities including payroll accounts billable/payable procurement and contract/grants. Review and approve financial transactions purchase orders and awarded contracts to ensure accuracy and compliance with policies and funding guidelines.
- Evaluates and prepares recommendations on fiscal management; prepares and revises policy and procedures; develops instructional materials; designs and maintains monitoring system for fiscal processes; provides training to project managers and unit leads and assists in the implementation of improved systems or organization.
- Produce timely and accurate monthly and ad hoc budget and fiscal reports for budget and expenditure tracking for Library project managers and Library management.
Minimum Qualifications
Analyst I: A bachelors degree from an accredited college or university and no experience required.
Analyst II: A bachelors degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies organizing and analyzing data and preparing reports recommendations or conclusions for a functional area in the budget finance grant administration organizational analysis general administration or human resources.
Acceptable Substitution:Additional years of experience in a position comparable to the Staff Specialist with the City of San Jos in areas such as budget finance grant administration organizational analysis general administration or human resources may be substituted for the education requirement on a year-for-year basis.Competencies
Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices Citywide and departmental procedures/policies and federal and state rules and regulations.
Communication Skills - Effectively conveys information and expresses thoughts and facts clearly orally and in writing; demonstrates effective use of listening skills; displays openness to other peoples ideas and thoughts.
Analytical Thinking- Approaches a problem or situation by using a logical systematic sequential approach.
Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds contracts and procurements.
Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook MS Word MS PowerPoint MS Access and MS Excel.
Customer Service - Demonstrates the ability to anticipate customers needs and deliver services effectively and efficiently using professional demeanor.
Flexibility Makes effective decisions and achieves desired results in the midst of major changes in responsibilities work processes timeframes performance expectations organizational culture or work environment.
Problem Solving- Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; seeks out available resources uses logic and intuition to arrive at decisions or solutions.
Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Selection Process:
The selection process will consist of an evaluation of the applicants training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.
Additional Information:
Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.
You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.
Please note that applications are currently not acceptedthrough CalOpps or any other third party job board application system.
This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION please email and we will research the status of your application.
Required Experience:
IC
Employment Type
Full-Time
