Scheduling Assistant- Level II

Who are we

At 360 Behavioral Health we take pride in our long-standing commitment to providing exceptional care for individuals impacted by autism and other developmental delays. With over three decades of expertise we are one of the original and most established Applied Behavior Analysis (ABA)-based behavioral health services 360 Behavioral Health is one of the top ABA enhanced personal assistance and respite providers in the United States. The commitment dedication and approach to care that guided our founders when they opened their doors continues to guide all we do today. Our devotion to their philosophy landed us on the list for The 5 Best ABA Therapy Providers for 2023 and to us being labeled as a certified Best Place To Work!

What would this role do

The Scheduling Assistant is responsible for supporting the mission and vision of the organization by maximizing the delivery of services for all assigned clients. This position will work closely with the assigned local office administrative and clinical team and report to the Director of Clinical Services (DOCS) to maintain the permanent scheduled service hours.

What we offer (We like to get right to it!)

• Competitive compensation (we value transparency) $18.00-$23.00/hr
• Available Monday-Friday 9:00am-6:00pm
• PTO/ Sick Time
• 7 Paid Holidays
• Student loan repayment assistancefor eligible roles
• Bonus program(s)for eligible roles
• Career development and advancement opportunities
• Flexible scheduling
• Great and fun company culture
• Expansive Health Vision and Dental plans for our full-time partners
• 401(K) retirement savings program
• Mileage and phone reimbursement
• And so much more!

Role Responsibilities(Heres what it takes)

• Maintain Service utilization above 90% for assigned office.
  • Monitor service hours for each client based on permanent schedules.
  • Track and address staff and client cancellations daily.
  • Provide make up re-schedule or additional time for schedule changes.
• Maintain Permanent Schedules that includes but is not limited to managing the Client monthly calendars case assignment sheets and ensure all schedules are compliant with scheduling laws.
• Maintain staffing logs that includes but not limited to tracking unstaffed hours partial hours and fully staffed hours.
• Support new hires that include but are not limited to tracking Staff training providing training schedules and coordinating Day 1.
• Support recruiting that includes but is not limited to maintaining the staffing log updating staff and Client availability and supporting recruiting events.
• Triage staff and client concerns.
• Conduct interviews with candidates.
• Complete all duties and/or tasks assigned by leaders and/or the business.
• Assist with day-to-day operations of the scheduling department.
• Assist with hardware tracking as assigned.
• Support with compliance maintenance (CPI TB ABAT etc.)
• Review Scheduling needs daily.
• Follow scheduling policies and processes and workflows.
• Assist with administrative team duties as assigned.
• Ensure regulatory compliance with insurance protocols HIPPA and other federal state and local regulations.
• Participating in team meetings trainings and professional development opportunities.
• Providing support for any office needs if necessary to run the office more efficiently.

Must Haves (Yes we have needs!)

• Minimum of 2 years administrative experience
• Minimum 6 months of scheduling experience
• High School Diploma or GED

Nice to haves (Very demure very mindful)

• Administrative experience scheduling experience preferred.
• Ability to work in a high paced competitive performance-based environment.
• Ability to multi-task with a high sense of urgency
• Great customer service skills
• Excellent Intrapersonal Skills
• Excellent Phone etiquette
• Ability to utilize a multi-line phone system.
• General Geographic understanding of the assigned catchment areas.
• Knowledge of Microsoft Office applications (e.g. Word Excel Outlook.)

360 Behavioral Healthis an equal opportunity employer. If anyone is unable to fully access any portion of the 360 Behavioral Health on-line system we are committed to providing reasonable accommodation. Please contact us at for assistance.

EEO/Minorities/Females/Disabled/Veterans

Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability please send an e-mail toto let us know the nature of your more EEO information about applicant rightsclick here.

AmericansWith Disabilities Act

360 Behavioral Health does not discriminate on the basis of disability in its services programs or activities. Employment: 360 Behavioral Health does not discriminate based on disability in its hiring or employment practices and complies with the ADA title I employment regulations. Effective Communication: 360 Behavioral Health will upon request provide auxiliary aids and services leading to effective communication for people with disabilities including qualified sign language interpreters assistive listening devices documents in Braille and other ways of making communications accessible to people who have speech hearing or vision impairments. Modifications to Policies and Procedures: 360 Behavioral Health will make reasonable modifications to policies and procedures to ensure that people with disabilities have an equal opportunity to enjoy programs services and activities. For example people with service animals are welcomed in 360 Behavioral Health offices even where pets and other animals are prohibited. Requests: To request an auxiliary aid or service for effective communication or a modification of policies or procedures contact ADA Coordinator name and contact information as soon as possible preferably 30 days before the activity or event. For inquiries please contact us at

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