Executive Assistant | Business | 147521
Executive Assistant | Business | 147521
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$ 100000 - 130000
1 Vacancy
Job Description
A leading global law firm with strong San Francisco CA roots is seeking a high-performing Executive Assistant to provide senior-level support to three corporate partners. This position is ideal for a proactive detail-oriented professional with experience supporting senior law firm partners or C-suite executives. The role requires excellent judgment strong client service skills and the ability to thrive in a fast-paced environment.
Key Responsibilities
Administrative & Team Support
- Manage complex calendars and meeting schedules resolve conflicts and send reminders.
- Provide comprehensive travel planning including itineraries and timely expense reports.
- Support document production electronic filing and ensure technology proficiency.
- Coordinate with billing to edit pro formas and generate timely client bills.
- Track and enter time entries with attention to client billing preferences.
- Notarize documents as needed and provide back-up support to other team assistants.
- Foster a collaborative working environment and improve team processes.
Business Development
- Maintain and update CRM/IA database; research contacts and track business activity.
- Support client engagement by scheduling calls meetings and assisting with small events and gift selection.
- Prepare materials for pitches meetings and proposals; collaborate with the marketing team.
- Build strong relationships with clients and their administrative contacts.
Candidate Qualifications
- 5 years supporting senior-level law firm partners practice heads or C-suite executives.
- Exceptional communication organizational and interpersonal skills.
- Highly proficient in Microsoft Word Excel and PowerPoint.
- Ability to anticipate needs think ahead and handle multiple high-priority tasks.
- Demonstrated discretion in handling confidential information.
- Proven ability to meet deadlines in a fast-paced high-pressure environment.
- Strong judgment and problem-solving skills.
Benefits
- Competitive salary and comprehensive benefits package.
- Opportunity to support top-tier legal professionals and work in a collaborative environment.
- Access to professional development resources and firm-sponsored training.
- Engage in high-impact client and business development initiatives.
Salary: $100000 - $130000
Reference: 147521
Employment Type
Full Time
