Purchasing Agent (Research Institute)

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC) you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Qubec - Sant (FRQS).

Position summary
The Research Institute of the McGill University Health Centre (RI-MUHC) is seeking a detail-oriented and resourceful Purchasing Agent to join our dynamic Finance team. If you are looking for a challenging role that supports groundbreaking research in a highly collaborative environment we want to hear from you!

General Duties
Reviews and edits purchase requisitions to ensure accuracy and completeness
Validates funding signing authority protocols permits
Confirms pricing and delivery with vendors and updates purchase requisition orders
Where required negotiates terms and conditions with suppliers on behalf of the account holders
Verifies and negotiates acceptability of substitute products or vendors when necessary on behalf of the account holder
Ensures Purchase Requisitions receive appropriate technical and financial approval
Processes changes: notifies vendors of materials and quantity requirement revisions updates purchase requisition/purchase order
Maintains communication with Customs Brokers and follows up to ensure overseas orders pass customs and works to resolve related issues
Performs P-Card transactions for Publications/Memberships purchases
Resolves delivery and reception queries and issues as they arise
Works with the Grants Division to resolve any issues due to cost center fund status
Works with Accounts Payable to resolve invoicing issues and discrepancies
Maintains filing of Purchase Requisitions received and Purchase Orders issued
Works with IT to resolve application issues testing of new releases and improvements.

STANDARDS OF PERFORMANCE:

Follows established policies and procedures
Evaluates and takes appropriate action to ensure multiple granting agency requirements and Research Institute policies and procedures are respected
Returns or refuses incomplete or non-conform purchase requests
Data entries are accurately entered and processed in a timely manner
Follows-up and updates issues in a timely manner
Respects departmental policies and procedures
Ensures adequate communications with Accounts Payable Department
Exhibits good interpersonal and communication skills
Demonstrates good judgment in difficult situations when rush orders need to be processed
Demonstrates positive and productive attributes in support of new initiatives
Confidentiality is maintained at all times
Exhibits teambuilding and works to achieve team objectives.

Website of the organization

/ Experience

Education
Diplme dtudes professionnelles (DEP)
University Undergraduate degree

Professional Membership: Yes No

Other Requirements:
Excellent knowledge of French and English (spoken and written)
Good general knowledge of basic accounting principles
High level of accuracy and autonomy attention to detail and the ability to respect deadlines
Understanding of Granting Agency Policies and Guidelines
Understanding of public sector procurement regulations
Understanding of Canadian sales tax rules
Comfortable in a high transaction volume multicurrency environment
Demonstrated versatility with software applications such as Microsoft Office Internet Outlook
Customer service focused and demonstrates ability to communicate with tact and discretion
Excellent organizational and interpersonal skills.

Additional information

Status : Full time 35 hours per week
Pay Scale: Commensurate with education & work experience. $40531.40 - $60824.40.
Work Shift: Monday to Friday 8:30am to 4:30pm
Work Site: 2155 Guy Street / Hybrid

***If you wish to include a cover letter please attach it with your resume in one document. ***

Why work with us

4-week vacation 5th week after 5 years
Bank of 12 paid days (personal days and days for sickness or family obligations)
13 paid statutory holidays
Modular group insurance plan (including gender affirmation coverage)
Telemedicine
RREGOP (defined benefit government pension plan)
Training and professional development opportunities
Child Care Centres
Corporate Discounts (OPUS Perkopolis)
Competitive monthly parking rate
Employee Assistance Program
Recognition Program
Flex work options and much more!

learn more about our benefits please visit IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities women Indigenous persons persons with disabilities ethnic minorities and 2SLGBTQIA persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact