Payroll Specialist
Payroll Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Payroll Specialist
SCHEDULE: Full-time 12 months/year 40 hours/week. Schedule may vary according to department and Academy needs.
Pay Group
Type
Status
Fiscal Year Weeks
Class
Department
Location
BiWkly - Non- exempt
Regular
Full-Time
Full Year
Staff
Finance
Hybrid
Position Purpose
Supports the Disbursement Manager by assisting with the bi-weekly payroll processing including training managers on payroll time & attendance software and reviewing Human Resources adds/changes processed through the HCM software that affects payroll processing. Supports Disbursement Manager with answering and researching employee questions as it relates to their paychecks in a timely manner.
Job Responsibilities
- Assist with preparation and processing of the bi-weekly and off-cycle payrolls to ensure all employees are paid accurately and timely including reviewing timecards prior to each payroll process.
- Gain a thorough understanding of Phillips Exeter Academys pay group structure applicable earning codes for exempt and non-exempt employees and shift differential parameters
- Review UKG notifications from HR to validate employee adds/changes are set up correctly on employee record.
- Review address changes that affect state tax withholdings to ensure compliance with outside agencies
- Review and process One Time Payments and Pending Pay stipends and other adjustments after all approvals are
- Ensure compliance and adherence to company policies relating to processing of wages and paid time
- Create and provide mail room payroll check distribution report for every payroll processed.
- Approve funding for 403B contributions after each payroll and off-cycle payroll
- Create and submit RFWs for state and federal taxes wage garnishments 403b contributions HSA and voluntary deductions
- Review and process all Adds/Changes/Deletes for Metlife and Legalshield deductions prior to each payroll
- Create/run/send requested payroll reports to managers finance and HR upon request
- Provide service to all employees regarding questions related to their paychecks; research and troubleshoot inquires
- Assist with providing audit requests and reports
- Update and maintain the Defined Contribution Plan spreadsheet for all Vanguard transactions for 403b audits
- Maintain 14/15 year old student workers and review compliance each pay period and work with HR and managers if non-compliance happens
- Assist Disbursement Manager with testing UKG configuration changes or upgrades to ensure accurate testing results prior to changes being implemented in payroll software
- Sort and distribute annual W2s
- Process paycheck voids/replacements including ACH reversals and replacements
- Understand how to set up new tax levies and child support garnishments following current State and IRS
- Perform process to report unclaimed payroll checks to abandoned property for payroll checks over one year old send to State.
- Complete verifications of employment upon request
- Responsible for maintaining prior years payroll records in storage and archive reporting and destruction
- Assure confidentiality and security of records and information
- Assist Disbursement Manager to maintain the integrity of payroll systems data
- Other tasks to help support the Finance Department as requested by management
- Performs other duties as assigned.
Knowledge Skills and Competencies
- Respect for diversity of identities and experiences an orientation toward equity and inclusion and cultural competency in all aspects of Academy life.
- Strong interpersonal skills with ability to develop and maintain collegial
- Excellent communication (written and verbal)
- Demonstrated ability to work with students by building trust and
- Excellent analytical and problem solving skills as well as a strong customer
- A strict adherence to confidential policies is
- Ability to work independently and handle multiple priorities and deadlines
- Proficient in MS
- Willingness and ability to learn additional applications as
- High degree of organizational skills with the ability to be flexible and multi-task with
- Ability to follow verbal and written directions maintain a professional demeanor and restraint at all times including stressful situations.
Direct/Indirect Reports
None.
Position Requirements
Education
- Degree in Business Finance or Accounting preferred
- FPC or CPP preferred
Experience
- 5 years payroll experience required
- Thorough understanding of payroll taxes including calculating paychecks from gross to net
- Experience processing payroll for 500-1000 employees on a regular basis
- Experience with UKG (formerly Ultipro) preferred
- Experience working with adolescents in an educational setting preferred
Additional Requirements
- Successfully complete a criminal background check (reviewed every 5 years).
Required Experience:
Unclear Seniority
Employment Type
Full-Time
