C004249 Senior Assistant (Accounting Services) (NS) - WED 4 Jun
C004249 Senior Assistant (Accounting Services) (NS) - WED 4 Jun
Posted on :
30-05-2025
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1 Vacancy
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Job Description
Description
Requirements
Deadline Date: Wednesday 4 June 2025
Requirement: Senior Assistant (Accounting Services)
Location: Brussels BE
Full Time On-Site: No
Time On-Site: 70%
Total Scope of the request (hours): 560
Required Start Date: 30 June 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties and Role:
Under the direction of the Senior Administrator (AP/AR) the incumbent will perform duties such as the following:
- Assist in developing policy procedures and document processes with and on behalf of the Senior Administrator for higher level management review as required. Draft correspondence;
- Identify and implement opportunities for process improvement;
- Maintain the NCI Agency Customer Data Management;
- Implement and execute the Accounts Receivable process and handling customer invoices and credit notes. Resolving day-to-day operational issues;
- Process all receivables transactions in accordance with NATO Financial Regulations (NFRs) Financial Rules and Procedures (FRPs) Agency Directives and guidance and contractual conditions;
- Maintain proper accounting records such as correct entries in the AR sub-ledger and supporting files for accounts receivable transactions;
- Process validate and complete accounts receivable transactions ensuring they are recorded on the proper customer accounts revenue and receivables general ledger accounts and project dimension;
- Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms liaise for credit collection with Treasury section.
- Reconcile the AR sub-ledger with the General Ledger and the underlying feeder systems (e.g. project billing module);
- Prepare reports on the processing of AR invoices and customer aging;
- Liaise with other parts of the Agency and/or Customers to resolve any problems with the processing of AR invoices and provide them with regular customer account statements;
- Assist in preparing the Agencys Annual Financial Statements and responding to IBAN (External Auditor) enquiries;
- Work independently without supervision;
- Deputize for higher grade staff if required;
- Performs other duties as may be required.
Requirements
Skill Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline leading to a professional qualification (such as finance accounting accounts receivable) with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience.;
- Current Finance Accounting - Accounts Receivable experience on transactions level;
- The ability to develop and maintain financial data and contribute to financial statement preparation;
- Use of accounting software (Oracle Applications Financials EBS R12 or another major ERP tool);
- Experience of working in finance shared services;
- Demonstrable experience of working successfully in a team environment.
Desirable Experience and Education:
- Experience of working in the public sector;
- Knowledge of International Public Sector Accounting Standards (IPSAS);
- Knowledge of NATO Financial Regulations;
- Experience of Oracle R12 at Intermediate or Expect level on Accounts Receivable (AR);
- Working knowledge of Oracle R12 Accounts Payable (AP)
- Prior experience of working in an international environment comprising both military and civilian elements;
- Knowledge of NATO responsibilities and organization.
Required Experience:
Senior IC
Employment Type
Contract
Key Skills
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