Virtual Assistant to the CEO
Virtual Assistant to the CEO
Posted on :
30-05-2025
Employer Active
1 Vacancy
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Job Description
About the Role
We are seeking a highly organized proactive and self-sufficient Virtual Assistant to support the CEO of a dynamic women-led integrative law firm.
This is not a traditional admin role the VA will act as a support owning the CEOs time information flow and task execution. Youll be the connector between the CEO and her 12-woman team ensuring alignment and seamless operations across legal compliance and advisory departments.
Key Responsibilities
- Calendar Management: Own and optimize the CEOs schedule meetings deadlines and events.
- Inbox Management: Triage prioritize and draft responses. Maintain an empty inbox not just a busy one.
- Meeting Coordination: Join meetings take high-quality notes track action items update CRM.
- Team Liaison: Serve as the primary point of contact between the CEO and internal teams.
- Problem Solving: Anticipate issues and solve them independently escalating only when necessary.
- Information Flow: Manage decks organize documents and ensure the CEO has what she needs when she needs it.
- Shadowing: Learn how the CEO thinks communicates and operates in order to proactively support her evolving needs.
- Occasional Travel Planning: Not required but valued.
Must-Haves
- C1 Level English: Spoken and written; youll be writing emails joining calls and managing documents in English daily.
- Bachelors degree in Business Administration or a related field.
- Minimum of 2 years of experience in executive support and business operations.
- Proven ability to manage calendars travel meetings and day-to-day priorities for senior leadership.
- Strong organizational and multitasking skills with a keen attention to detail.
- Comfortable managing confidential information with discretion and professionalism.
- Proficient in Microsoft Office Suite (Outlook Word Excel PowerPoint) and collaboration tools like Google Workspace.
- Experience using project management platforms (e.g. Asana Trello ) to track tasks and ensure follow-through.
About the role:- Work with a passionate and successful entrepreneur.
- Full time position available - Working hours: 9 am to 6 pm (Argentina time zone)
- Monthly payments: USD
- Join our International team!
Employment Type
Full Time
Key Skills
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