Operations and Executive Assistant - 12740
Operations and Executive Assistant - 12740
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Salary Not Disclosed
1 Vacancy
Job Description
Position: Operations and Executive Assistant
Working Hours: Monday to Friday 5:00 AM - 2:00 PM Pacific Time
About the Company:
The clients company helps data scientists machine learning engineers and other data professionals prepare for their dream job through our newsletter and data course.
Overview of the Position
The client seeking a full-time detail-oriented Operations & Executive Assistant to support their team across operations recruiting HR and light business development functions. This role is ideal for a proactive generalist who thrives in a remote environment communicates effectively and manages multiple workflows with minimal oversight.
Specific Duties and Responsibilities:
- Monitor and manage team inboxes; triage inbound messages and respond or escalate based on priority
- Coordinate recruitment efforts including sending assessments scheduling interviews and updating hiring managers
- Assist with monthly payroll coordination and basic HR-related scheduling using internal tools
- Support outbound prospecting by running follow-up campaigns and conducting light research (LinkedIn etc.
- Organize travel and logistics for team offsites or retreats
- Track ongoing tasks and department initiatives to ensure follow-through and accountability
- Maintain and update internal documentation SOPs and process workflows
Requirements
- 2 5 years of experience in operations executive assistance HR or recruiting
- Proficiency with remote work tools (Slack Gmail Google Workspace Trello/Asana etc.
- Strong written and verbal communication skills in English
- High attention to detail and ability to manage tasks independently
- Availability for at least 4 5 hours of daily overlap with Pacific Time (California)
Nice-to-Haves:
- Experience supporting U.S.-based startups or distributed teams
- Familiarity with outreach tools like Apollo LinkedIn Sales Navigator or similar
- Exposure to payroll or finance-related tools and scheduling systems
Employment Type
Full Time
