Office and Business Coordinator
Office and Business Coordinator
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Job Description
CPCS Advisors to infrastructure leaders
Better infrastructure solutions. Better lives.
Position details
Title:Office and Business Coordinator
Location:Toronto Office (5 days in office)
Annual salary range: $48000 - $53000
Who we are
At CPCS were collaborative fun and deeply dedicated advisors that are shaping the development of infrastructure because the world depends on good infrastructure to function. And good infrastructure can look like this:
- Connecting people to family work healthcare education and more through safe and reliable transit.
- Creating access to clean sources of energy in countries where access is not commonplace opening opportunities for the use of healthcare and education technologies.
- Making better use of existing transport infrastructure through policy or regulatory solutions to reduce congestion.
Our mission is exactly this: Finding the better solution to any given transportation energy and infrastructure challenge or opportunity that ultimately affects peoples day-to-day lives. Our purpose is clear: Better infrastructure solutions Better lives. By joining a global employee-owned management consulting firm youll tackle big challenges that shape economies and communities worldwide.
Headquartered in Canada with offices around the world our 160 CPCSers have completed over 1700 projects in 120 countries. On any given day we could be strategizing ways to reduce road congestion helping governments modernize their energy sectors or solving freight transportation challenges. If you thrive on intellectual curiosity problem-solving and collaboration youll find your place at CPCS.
To get a feel for what its like to join our international team visit our Careers page consult our Glassdoor and discover our core beliefs. You can also check our magazine.
The opportunity
Join our growing Corporate Services team as an Office and Business Coordinator and play a key role in keeping our office operations running smoothly and efficiently. Based in Toronto this position is at the heart of our internal coordination effortssupporting everything from daily office operations and staff travel to document formatting and event logistics.
Youll thrive in this role if you enjoy keeping things organized solving logistical puzzles and being the go-to support for colleagues across teams. With lots of variety and room for initiative this is a great opportunity to contribute to a collaborative fast-paced and mission-driven environment.
Your responsibilities
Office Operations
Manage office supply inventory and maintain kitchen reception and shared areas
Coordinate with building management on office access and facility matters
Set up workstations and maintain desk equipment for new staff
Lead local social events and activities as part of our Corporate Social Committee
Handle incoming and outgoing mail courier coordination and document binding
Support office documentation and assist with large office purchases
Assist with domestic travel bookings and onboarding new users to our travel system
Project and business support
Assist in formatting and editing documents and proposals
Manage translation requests and support project-related administrative needs
Support coordination of conferences branded materials and event logistics
Other administrative support
Submit expense claims for managers and monitor shared inboxes
Act as Alternate Company Security Officer (ACSO) to support security clearance requests (Note: Canadian citizenship required)
Support HR in general admin tasks
What you bring to the team
A diploma or degree in administration business or related field
Three years of experience in an office coordinator role
Strong proficiency in Microsoft Office (Word Excel PowerPoint)
Excellent written communication and proofreading skills
Organization skills detail-focus and a solutions-driven mindset
Ability to work independently with strong initiative and follow-through
The legal right to work in Canada
This will set you apart from other candidates
- Bilingual (English and French)
Support for you professionally and personally
Were not just about workwere about growth impact and meaningful connections.
Professional growth: We support your growth at CPCS and professional development by providing training coaching mentorship and regular feedback.
Meaningful connection: We believe in engaging collaboratively with passionate diverse and motivated clients team members and stakeholders to understand various viewpoints.
Greater impact: We believe in helping infrastructure leaders make more impactful decisions. Everything we do seeks to enable positive economic social and environmental impacts.
Competitive compensation: We offer all team members competitive base salaries along with a benefits package that includes superior health and wellness programs. You could be eligible to receive a performance-based bonus. With time and proven excellence you may be invited to become a company shareholder and benefit from company dividends and profit sharing. We also believe in offering flexible work arrangements and ample defined time off.
Apply today
Thank you for your interest.
- Applications will be accepted until June 16 2025
- Only those selected for consideration will be contacted
- A portfolio of relevant graphics/visualizations projects participating in a case study or written exercise will be required for shortlisted candidates
Submit a cover letter explaining why youre interested in this role and detailed resume identifying your qualifications. Click Apply below to submit your application.
If you have applied to our positions before and already have a profile please log in here to apply for this position. If you are a new applicant click Apply below to create your profile and submit your application.
Our Recruitment Process
Our recruitment process includes the following steps:
- Application review: We carefully assess every application
- A phone screening: A quick chat to get to know you better and answer any questions
- Case study: A written test to assess your quantitative analysis and writing skills
- An interview with the hiring team (VP of the division) and potentially other team members: A deeper conversation about your experience skills and what excites you about CPCS
- Final discussion: For some roles we may have an additional step to ensure a great fit
- Offer and onboarding: If its a match well welcome you to the team!
Our recruitment practices
CPCS is an equal opportunity employer. We actively encourage applications from women Indigenous Peoples persons with disabilities veterans and members of underrepresented groups. We foster an environment where our people feel safe heard and valued. Our belief is that we all have unique talents perspectives and backgrounds. We do not discriminate on the basis of race religion color gender expression or identity sexual orientation national origin citizenship age marital status disability status or any other characteristic protected by law.
CANADA: CPCS is committed to and will strive to ensure that the Accessibility for Ontarians with Disabilities Act (AODA) 2005 its regulations standards and all other relevant legislation are applied in a timely fashion. Well provide all qualified applicants and employees who have disabilities with reasonable accommodations as required by law. If this is your case please contact or . Read more about our commitment to accessibility.
Required Experience:
IC
Employment Type
Full Time
