Payroll and Timekeeping Manager (46320)
Payroll and Timekeeping Manager (46320)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 99372 - 146676
1 Vacancy
Job Description
Job Requisition ID:46320
Opening Date: 05/14/2025
Closing Date: 05/28/2025
Agency:Department of Human Services
Class Title:PUBLIC SERVICE ADMINISTRATOR - 37015
Skill Option:General Administration/Business Marketing/Labor/Personnel
Bilingual Option:None
Salary: Anticipated Salary: (Effective 7/1/25) $8281-$12223/month ($99372-$146676/year)
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC063
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not requireda Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in theAdditional Documentssection of yourapplication. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Under general direction serves as Payroll and Timekeeping Manager for the Division of Mental Health Developmental Disabilities Clinical & Administrative Programs Rehabilitation Services and Substance Use Prevention and Recovery. Develops and implements agency payroll and timekeeping policy and procedures for Department of Human Services (DHS) Facilities and other assigned areas of the department. Delivers professional training programs to payroll liaisons on-site and remote. Serves as working supervisor to staff responsible for the payroll and timekeeping administration for the Division of Mental Health Developmental Disabilities Rehabilitation Services and Substance Use Prevention and Recovery. Serves as liaison between DHS and the Comptrollers Office on payroll and compensation problems and/or deficiencies in the payroll operations at the State Operated Facilities and other assigned areas of the calculation of withholdings and compensation due prior to processing CMS (Central Management Services) or Court of Claims for payment. Confers with Labor Relations staff in providing information into grievances.
Essential Functions
- Serves as Payroll and Timekeeping Manager for the Division of Mental Health Developmental Disabilities Clinical & Administrative Programs Rehabilitation Services and Substance Use Prevention and Recovery.
- Delivers professional training programs to payroll liaisons on-site and remote.
- Serves as working supervisor to staff responsible for the payroll and timekeeping administration for the Division of Mental Health Developmental Disabilities Rehabilitation Services and Substance Use Prevention and Recovery.
- Serves as liaison between DHS and the Comptrollers Office on payroll and compensation issues.
- Resolves problems and/or deficiencies in the payroll operations at the State Operated Facilities and other assigned areas of DHS.
- Manages the review of claims from employees for accuracy and entitlement. Monitors the calculation of withholdings and compensation due prior to processing CMS (Central Management Services) or Court of Claims for payment.
- Confers with Labor Relations staff in providing information into grievances.
- Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of four (4) years college.
- Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization.
Specialized Skills
- Of those three (3) years requires three (3) years direct experience with payroll and timekeeping systems processing salary reversals gross-to-net calculations timekeeping transactions and provisions of training in a group setting.
Preferred Qualifications
- Three (3) years direct experience with payroll and timekeeping systems processing salary reversals gross-to-net calculations timekeeping transactions and provisions of training in a group setting.
- Five (5) years of recent experience encompassing payroll processing.
- Three (3) years of professional experience working with computer systems software templates or other letter/symbol guides such as Timekeeping and Payroll Systems ePASS Microsoft Outlook Microsoft Word Microsoft Excel Microsoft Access and Mobius and instructing others in such equipment usage.
- Three (3) years of professional experience working with a Personnel Code Rules Position Classification Plan Pay Plan collective Bargaining Contracts and guidelines derived therefrom and departmental policies procedures and processes for a public or private organization.
- Three (3) years of professional experience organizing and analyzing information/data with the development of descriptive or quantitative measures and placing information/data into like categories or groupings.
- Three (3) years of professional experience factoring a project into activities that when organized produce the desired results(s).
Conditions of Employment
- Requires ability to travel in the performance of duties with overnight stays as appropriate.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours:Monday-Friday 8:30am-5pm 1 hour unpaid lunch
Work Location:822 S College St Springfield Illinois 62704
Office of Human Resources
Bureau of Payroll and Benefits
Div of Mental Health Developmental Disabilities Clinical & Admin Programs Rehabilitation Services Substance Use Prevention and Recovery
Posting Group:Leadership & Management; Social Services
About the Agency:The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services supports programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity Equity Community Urgency Transparency and Kindness.
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal Sick & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: position DOES contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of thehomepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of thehomepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Manager
Employment Type
Full-Time
