Job Description:

Institutional Research Department Mission Statement

Established in Fall 2007 the Office of Institutional Research (OIR) provides a comprehensive program of institutional research and planning. Consistent with its charge to support the Universitys mission and strategic objectives the OIR reports to the Provost.

The OIR is charged with ensuring the integrity and reliability of information for effective decision-making and institutional planning. The Office coordinates the collection organization analysis and reporting of all institutional data in order to provide consistent and timely information to trustees administrators faculty and other internal and external constituencies. The Office produces the annual Fact Book coordinates and analyzes surveys of students and other campus groups and serves as the primary contact for compliance reporting to state federal and accrediting agencies. Members of the OIR staff also initiate major research projects and provide consultation on research methods data integrity and database analysis survey design and analysis and institutional assessment activities.

Primary Function

With guidance from and in collaboration with the Institutional Research Office team the Coordinator performs a variety of functional support duties with regard to office operations as well as reporting of institutional data using available database spreadsheets and various software programs to complete tasks.

Position Summary

As part of the Office of Research team the IR Coordinator will assist with analyses and reporting that supports internal and external reporting and publications surveys and office operations.

The IR Coordinator is expected to collect and maintain data from across campus required for internal and external reporting; including but not limited to guidebook and ranking publications and the University Fact Book. The IR Coordinator may compile data required for regular reporting to the state and federal government accrediting organizations grant activities external publications and respond to ad hoc requests of Institutional Research. Additionally the IR Coordinator is expected to coordinate the on-campus survey process and will be trained to use the IR owned/operated survey software to design and launch surveys for campus partners. This includes developing and maintaining online survey instruments administering the surveys monitoring the results and reporting on results as needed. Components of the position include communicating deadlines tracking and preparing the accurate and complete compilation of required documents from various departments and divisions and the submission of reports.

The position is responsible for frequent handling of confidential data and must maintain compliance with FERPA and other applicable laws and regulations as well as office standards.

Areas of Knowledge and Essential Functions

University Fact Book and College Guidebooks:

• Support the preparation and publication of internal and external data and survey projects

• Compile create and publish annual University Fact Book

• Compile and submit college guidebook profiles by externally imposed deadlines

Data Preparation/Retrieval:

• Support the completion of various data reports

• Collaborate with IR dept. on analytical data projects

• Coordinate with campus partners on annual and ad hoc data projects

Survey Software:

• Coordinate survey requests and approval calendar

• Assist with the creation of administering of and reporting of institutional surveys

Department Administration:

• Responsible for day-to-day activities of the office including but not limited to scheduling filing coordinating incoming requests orders external registrations maintain office records

• Responsible for reviewing documents and materials to ensure accuracy prior to submissions

• Maintenance of Office Budget

Skills & Abilities

• Project Management: ability to coordinate and complete multi-step projects requiring input and work from many individuals

• Oral Comprehension ability to comprehend direction feedback and opinions

• Written Comprehension ability to comprehend information and ideas detailed in writing

• Written Expression ability to explain and converse on ideas and information through writing

• Demonstrates ability to prepare documents with high level of accuracy and consistency

• Attention to Detail - ability to achieve thoroughness and accuracy when accomplishing tasks no matter how small or large

• Maintain the highest level of confidentiality regarding sensitive data

• Computer/Technical (MS Suite with focus on Excel)

• Detail Oriented

• Teamwork

Responsibilities may be changed and/or added at any time.

Category:

Performs such other duties responsibilities and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties responsibilities activities and/or qualifications required or expected of employees assigned to this job. Duties responsibilities and activities may change and new ones may be assigned at any time with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

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