Procurement Partners (Anticipated Vacancy) (SY25-26)

This position is an anticipated vacancy. However the current incumbent has a right to rescind their retirement leave or resignation up until the day of the expected vacancy date. Your hire will not be confirmed until the position is vacated and you may start the year as a Long-Term Substitute if the position does not become vacant by the start of the school year.

Boston Public Schools is the largest school district in New England. The Office of Finance is responsible for equitably effectively and transparently spending $1.4B annually supporting our 48000 students. BPS is working on realigning district spending around her bold vision for change through targeted strategic and data-driven initiatives to implement that vision. The Business Services team is committed to ensuring that all students have access to high-quality materials services and opportunities.

REPORTS TO:Assistant Business Manager

Required Competencies:

1. Managing Relationships. Responds and relates well to people in all positions; is seen as engaging and cooperative; looks for common ground and solves problems for all good. 2. Creativity. Generates many new and unique ideas; makes connections among previously unrelated notions; is unafraid to use unorthodox methods; is seen as original and value-added in brainstorming settings.
2. Drive for Results. Pursues everything with energy drive and a need to finish; does not give up before finishing even in the face of resistance or setbacks; steadfastly pushes self and others for results.
3. Personal Learning and Development. Is personally committed to and actively works to continuously improve themself; recognizes the need to change personal interpersonal and managerial behavior; actively seeks feedback.
4. Managing Through Processes and Systems. Designs practices processes and procedures necessary to get things done; simplifies complex processes; gets more out of fewer resources; creates systems that manage themselves.
5. Functional and Technical Skills. Possesses required functional and technical knowledge and skills to do their job at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills.

Specific Job Responsibilities:

Procurement partners manage an assigned portfolio of schools and central office departments for whom they manage the procurement process from start to finish. You will be responsible for managing the relationship with business users (schools or central) and ensure accurate compliant and timely completion of the procurement process. As the primary point of contact from business users Procurement Coordinators work with assigned members of the Business Services team and help solve problems as they arise. This role includes the following responsibilities:

Expanding technology for Procurement

• Creation and maintenance of and support for BPS-specific online procurement forms
• Creating online Bids RFPs and Contracts
• Providing support to vendors for online procurement
• Use procurement data to create analytics around purchasing needs.
• Provide support across business units and identify substandard systems processes through evaluation of real-time data

Identifying Buying needs for the District

• Understanding of market research vendors state contract support maintaining vendor relationships
• Determine the purchasing needs of the District. They work with other parts of the organization to forecast demand anticipate procurement needs of schools to ensure on time delivery of goods and services for students..
• Negotiate directly with vendors to get the best possible pricing and payment options. They bid award and administer project supply services and purchase orders to suppliers.
• Build relationships with suppliers and manage their performance. They conduct periodic supplier business reviews evaluating supplier performance and compliance.
• Analyze the market to assess present and future goods and services available and opportunities.
• Assist in locating vendors and available contracts
• Review suppliers for ongoing assessment of the applicability of continued relationship Establish and maintain professional working relationships with vendors
• May have one or more buyers reporting

Assisting in planning for future procurement

• Work closely with central office departments to ensure timely amendment or renewal of expiring contracts.
• Participate in central office budget meetings on behalf of the Business Services team to advise on future procurement as needed
• Provide pre-award RFP support to departments and schools
• Create procurement plans as part of the fiscal year planning and maintain them

Roll out Equitable Procurement Procedures

• Ensure that the district complies with the Mayors executive order for Equitable Procurement
• Train procurement personnel across the district on the new process and procedures Maintain a Certified Business Directory

Qualifications - Required:

• BA BS or Bachelors Degree in Business Administration or similar field.
• Ability to coordinate the delivery of goods approval and reporting of financial transactions.
• Anticipating needs and the execution of tasks to accomplish the departments mission. Attention to detail and the capability to discharge all duties.
• Strong interpersonal skills appropriate to a diverse work environment.
• Commitment to customer service and working with teams to resolve challenges
• Understanding and professional experience with Purchasing Contracts
• Strong verbal and written communication skills

Qualifications - Preferred:

• In-depth knowledge of PeopleSoft platforms and services
• Strong market knowledge and experience in working across various functions businesses and regions
• Experience in public sector business operations.
• Relevant experience preferred.
• Excellent negotiation project management and consulting skills

Terms: Managerial C51.

The Boston Public Schools in accordance withitsnondiscrimination policies does not discriminate initsprograms facilitiesemployment or educational opportunities on the basis ofracecolor age criminal record (inquiries only) disability homelessnesssex/gendergender identity religion national origin ancestrysexual orientation genetics or military status and does not tolerate any form of retaliationorbias-based intimidation threat or harassment that demeans individuals dignity or interferes with their ability to learn or work.