IT Project Administrator
IT Project Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
Overview
Enterprise Mobility is the worlds largest car rental operator and an industry leader inmobility and technology.Were one of the top global travel companies ranking ahead of many airlines and most cruise lines and hotels. And no matter what transportation challenges our customers face we have an innovativesolution.
We operate the Enterprise Rent-A-Car National Car Rental and Alamo Rent A Car brands via more than 10000 fully staffed neighborhood and airport offices including franchisee branches in over 90 countries and territories.
Through this robust global network we operate a fleet of over 2.3 million vehicles and provide a comprehensive portfolio of transportation solutions including car rental carsharing vanpooling car sales truck rental vehicle-subscription and affiliated fleet management services. As a total mobility provider we serve the needs of a wide variety of customers businesses government agencies and organizations every day.
At the center of it all our dedicated IT teams innovate design and develop the technology that is redefining how customers rent buy and share vehicles from our family of brands. Here you will be part of a diverse and talented team that creates and delivers powerful technology solutions for our customers and employees across the world with the resources and support to develop in a variety of career paths.
As an Enterprise Mobility team member we offer an excellent package with market-competitive pay comprehensive healthcare packages 401k matching & profit sharing schedule flexibility work from home opportunities paid time off and organizational growth potential.
This position is eligible for a hybrid work schedule which includes the ability to work from home while also requiring to be in person as needed at our Lakeside and/or Clayton Corporate HQ campus locations in St. Louis Missouri.
Responsibilities
The Project Administrator applies project management tools and methodologies to support the coordination of project plans and delivery. This position schedules appointments coordinates meetings/schedules and assists with executive level communications between the Portfolio Management Office and project sponsors / stakeholders.
The Project Administrator plays a critical role in supporting meetings and projects of various sizes including those involving executive leadership. This includes preparing agendas capturing and distributing accurate meeting notes and action items and ensuring timely follow-up. They are responsible for managing project documentation such as schedules deliverables meeting materials and post-project reviews while demonstrating a foundational understanding of project and program management processes including resource allocation scope risk and change control. Strong written and verbal communication skills are essential as the Project Administrator prepares professional emails presentations reports and manuals and maintains organized documentation through tools like SharePoint. They are adept at compiling reports conducting basic data analysis and responding to ad hoc information requests. Operationally the Project Administrator coordinates logistics for meetingsmanaging facilities A/V needs and cateringand provides support for copying document preparation and basic accounting functions such as expense tracking invoice processing and purchase order assistance. Technical proficiency in Microsoft Office applications is required as is the ability to identify and implement process improvements that enhance efficiency and service quality. The role requires a high degree of professionalism with a commitment to confidentiality accountability and exceptional customer service. A successful Project Administrator is also proactive in learning asks thoughtful questions and seeks opportunities to grow and refine their skills within the organization.
Distinctions
- Supports the Portfolio Management Office with administrative activities related to portfolio governance including scheduling meetings and assisting with portfolio reviews
- Requires attention to detail and strong communication skills to coordinate with the Executive Leadership team and project stakeholders
- Assists with the review collection and creation of reports spreadsheets and presentations
- Performs basic analysis of portfolio and financial data
Equal Opportunity Employer/Disability/Veterans
Qualifications
- Must be presently authorized to work in the U.S. without a requirement for work authorization sponsorship by our company for this position now or in the future
- Must reside in St. Louis Missouri or immediate surrounding area
- Must reside in the United States (does not include Alaska or Hawaii)
- Must be able to work a schedule within U.S. Central Standard Time core business hours.
- Must be committed to incorporating security into all decisions and daily job responsibilities
Must have 1 year of related experience
- Must have the ability to accurately maintain department documents and SharePoint content.
Must have experience scheduling organizing and supporting meetings (including executive-level) including agendas notes and follow-ups.
Must maintain project documentation: schedules deliverables meeting materials and reviews.
Preferred
- Demonstrated experience using MS Project to develop manage and track project schedules ensuring alignment with timelines dependencies and resource allocation.
- Knowledge of Jira and Confluence for project tracking collaboration and documentation in Agile and cross-functional team environments.
- Ability to develop manage and monitor project or departmental budgets including forecasting variance analysis and cost control to ensure financial accountability.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
