Business Operations Associate
Business Operations Associate
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Job Description
Were looking for a Strategic Initiatives Associate to act as a key partner to our CEO in driving mission-critical projects and advancing high-impact strategic goals across the organization. This is a dynamic role for someone who thrives in fast-paced ambiguous environments and takes ownership from day one.
This isnt a traditional 9-to-5. The CEOs schedule is fluid and this role requires responsiveness resourcefulness and a proactive mindset. If youre someone who anticipates needs solves problems before they surface and brings clarity to complexity youll find this role both challenging and deeply rewarding.
RESPONSIBILITIES
- Strategic Project Execution:Lead and support the execution of cross-functional initiativescreating project plans managing timelines tracking deliverables and removing roadblocks.
- Executive Operations:Serve as an extension of the CEO by managing key communications confidential tasks and calendar priorities with precision and discretion.
- Meeting & Presentation Preparation:Draft agendas talking points and executive-level presentations. Capture meeting outcomes and ensure timely follow-up on action items.
- Research & Insight Development:Conduct market trend and competitor research to support executive decision-making and long-term planning.
- Stakeholder Engagement:Interface confidently with internal leaders and external partners. Represent the CEO with professionalism and tact.
- Cross-Functional Collaboration:Partner with departments across the organization to maintain alignment on priorities and ensure visibility into key initiatives.
- Special Projects & Ad Hoc Initiatives:Tackle evolving high-impact assignments with a sense of urgency adaptability and follow-through.
REQUIREMENTS
Required:
- Bachelors degree in Business Strategy Operations or related field
- 25 years in project coordination strategy operations or executive support
- Meticulous attention to detail and exceptional organizational skills
- Excellent written verbal and presentation communication skills
- Self-starter with strong follow-through and ability to manage competing priorities
- High proficiency in Microsoft Office Suite particularly PowerPoint and Excel
- Discretion in handling confidential and sensitive information
- Strong analytical and problem-solving abilities
- Flexibility to support work outside standard business hours
- This role requires approximately 25% travel to accompany the CEO on business trips and support key initiatives in the field as needed.
Preferred:
- Experience working closely with C-level leadership
- Familiarity with project management frameworks (e.g. Agile Waterfall)
- Exposure to AI tools analytics platforms or emerging technologies
PHYSICAL AND MENTAL REQUIREMENTS
- Prolonged periods of sitting at a desk and working on a computer.
- Ability to travel by car or air and navigate unfamiliar environments as needed.
- Must be able to lift up to 15 pounds at times (e.g. presentation materials meeting supplies).
- Ability to work extended hours including evenings or weekends in response to urgent business needs.
- Strong capacity to manage competing priorities multitask and adapt quickly in a fast-paced high-stakes environment.
- High level of mental focus and emotional resilience; must be able to handle confidential information with discretion and maintain professionalism under pressure.
We are an Equal Opportunity Employer and committed to providing reasonable accommodations to individuals with disabilities. If you require accommodations during the application or interview process please contact
Monday-Friday 8:30am-5:00pm
Corporate office located in the Webster/League City Texas area
Required Experience:
IC
Employment Type
Full-Time
