Office Manager Clark-Wilkins (Clark School)
Office Manager Clark-Wilkins (Clark School)
Posted on :
29-05-2025
Employer Active
1 Vacancy
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Job Description
Please apply online at -Wilkins School Office ManagerLocation: Clark SchoolPosition Overview:The office manager performs a variety of managerial and office duties fully respecting the confidential nature of the work within the authority delegated by school principal. The individual in this position discharges duties in a professional manner represents the school in a positive way and works in accordance with District policies and regulations. The Clark-Wilkins School office manager (Clark location) serves as the face of the school greeting students and parents in a friendly and courteous manner while assisting in any way needed. The office manager must have the ability to adapt to new technologies and software programs to support the overall effectiveness of the of Responsibilities:Substitutes- Managestaff absences/substitute assignments (Aesop/Frontline)- Assist staff in entering absences- Assist substitutes in taking assignments matching preferences & needs- Maintainfolders with teacheremergency plans- Support subs with general and daily school information assigned teachers schedules attendance lists and lesson plans- Maintain time sheets for each sub and submit bi-weekly to SAU according to published schedule- Manage unexpected absences occurring during the day as well as unfilled assignmentsProfessional Development- Manage and process staff professional development for Clark-Wilkins staff including PD approvals and purchase ordersStudent Management System (PowerSchool)- Manage Student Information System for Clark-Wilkins ensuring accurate student data- Create and maintain elementary schedule for all students- Manage and troubleshoot parent and staff PowerSchool accounts- Maintain student cumulative foldersBuilding Security- Manage/update building access schedules- Order access badges for new staff and manage usersRegistration- Manage online student registration through PowerSchoolincluding annual and new student registration- Enroll and withdrawal students requesting and sending student records as needed- Request SASID for all new students through state system- Meet with new parents and students to complete registration and building orientationAssisting the Principal- Assist and/or manage crisis situations- Calendar - Basic information e.g. school year calendar with vacations & holidays; schedule school events and visits with outside vendors; regularly scheduled meetings schedule principals appointments- Memberships subscriptions renewalsCommunications- Develop weekly school newsletter in collaboration with school principal- Send parent communications though School Messenger- Manage school social media accounts in collaboration with the SAU Communication CoordinatorState Reporting- Manage all student data in PowerSchool to ensure accurate information for state reporting- Complete all required state reporting(monthly basis)- Assist SAU Data Specialist with CRDC reportingBudget Related Duties- Create purchase orders (Infinite Visions: School ERP Pro)- Place orders with vendors for supplies- Invoice Management- Create stipends for staff- Manage student activities fundSchool Software Support- Assist with school-wide software systems (Empower NWEA AIMSWeb NAEP)Qualifications- High school diploma or equivalent- Skilled in all Office Programs (Word Excel etc.)Google Suite and PowerSchool (preferred)- Ability to maintain high level of confidentiality- Good organizational and technical skills- Thorough knowledge of record keeping and filing techniquesAbility to- Multitask in extremely busy environment- Work independently- Communicate and interact effectively with others
Required Experience:
IC
Employment Type
Full-Time
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