Personal Assistant | Intensive Care Unit
Personal Assistant | Intensive Care Unit
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Job Description
Job Description:
Excellent benefits including salary packaging
Excellent benefits including ADO
Full time Permanent Position
About the Role
Provide secretarial assistance to intensive care senior staff with particular reference to the ICU Director ICU Deputy Director and ICU Nurse Unit Manager
Management of Kronos and Workday for JMS/SMS
Preparing and publishing of rosters for JMS with SMS assistance
Collation of leave requests preparation and publishing of SMS rosters with assistance
Communication with and coordination of JMS including orientation training administration backfilling unplanned leave processing roster requests
Assistance with administration of ICU billings submission of invoices and reimbursements
Booking of rooms/venues catering and course participants
Preparation of printed course materials
Assist with administrative support on leading up to and on day of event
Liaise with visitors to ICU patients
Liaise with visitors to ICU specialists and NUM
Liaise with Pastoral Care Interpreters and other allied staff as required
Maintenance of office supplies
Managing department mail
Organise appointments and meetings for the ICU senior staff
Other administrative support as required
Classifications for this position HS2-21 ($66678 - $73811 per annum pro rata) Excluding superannuation choice to opt into Salary Sacrifice
What We Can Offer You
Salary Packaging Increase your take home pay!
Culture of Continuous Improvement
A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!)
Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
Located in Fitzroy with CBD and Gertrude St at our doorstep
Available Trams for our Fitzroy Campus
Fitzroy Main building only 500m from Parliament Station
SVHM Cultural Diversity programs offering staff support and education
Talk to me application - facilitate better conversations with patients and residents of culturally and linguistically diverse backgrounds
Confidential solutions-focused employee counselling
About Critical Care
The Department of Critical Care Medicine including the Intensive Care Unit (ICU) consists of 19 bed spaces enabling tertiary level care of critically ill patients including a broad mix of medical and surgical patients numbering approximately 1600 per year. These patients are cared for by a large team including nursing workforce of over 100 EFT which includes Clinical Nurse Educators Clinical Nurse Consultants Associate Nurse Unit Managers Clinical Nurse Specialists Critical Care Registered Nurses Registered Nurses Research Nurses Data Collection Nurses and Donation Nurse Coordinator Specialists as well as Senior and Junior medical staff.
Working at St Vincents
St Vincents Hospital Melbourne (SVHM) is a leading teaching research and tertiary health service. SVHM provides an extensive range of adult clinical services across our Fitzroy Kew and Truganina sites.
We warmly encourage applications from talented people of all backgrounds including those who identify as Aboriginal and/or Torres Strait Islander people with disability neurodiverse individuals LGBTQIA and people of all ages cultures and identities. Our mission is to create an environment that reflects and supports the rich diversity of the community we serve.
Together we celebrate our values of Compassion Justice Integrity and Excellence making SVHM a unique safe and welcoming place to work.
Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks including relevant immunisations.
How to Apply
To apply click the Apply button. You will be prompted to create a Workday candidate profile and upload your current resume and cover letter.
Please let us know if you have any accessibility requirements and we will be able to adapt to these for you.
We encourage you to apply early as the advertisement may close early should a suitable applicant be found.
If you would like a copy of the Position Description please contact and include the JRnumber.
*Respectfully no agencies*
Closing Date:
26 June 2025 11:59pmReconciliation Action Plan:
At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information visit https:// or get in contact at
View Reconciliation Action Plan
Code of Conduct:
Employment Type
Full-Time
