*Coordinator Internal Services and Facilities
*Coordinator Internal Services and Facilities
Posted on :
28-05-2025
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1 Vacancy
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Job Description
Coordinator Internal Services and Facilities
Ensure the efficient management of a prestigious legal environment in Montr al! This is a full-time in-person position at a major law firm. A key role in coordinating internal services and facilities this opportunity combines operational supervision project management and administrative support. Full benefits offered.
What is in it for you:
Annual salary: $50.000 based on experience.
Full-time position: 35 hours per week.
Permanent role fully in-person.
Work schedule: Monday to Friday between 8 am and 5 pm.
Group insurance: Comprehensive coverage including dental care vision care and mental health support up to $3000 with full family coverage paid by the employer.
Training and development: $700 per year reimbursed for professional development plus in-person training available 4 days a week.
RRSP: 2% employer contribution after one year of service.
Vacation: 4 weeks of paid vacation upon hiring calculated on a prorated basis depending on months worked.
Responsibilities:
Oversee the maintenance of facilities furniture and equipment including coordination with suppliers and the building management.
Supervise minor renovation projects and office layout activities.
Manage internal facility-related requests (email phone in-person).
Prepare for new team member arrivals (equipment access cards supplies etc.).
Coordinate emergency preparedness (recruitment equipment training).
Manage security and access card systems including monitoring and reporting.
Participate in facility inspections and ensure follow-up on corrective actions.
Manage supply orders and verify supplier invoices.
Be available for urgent interventions outside regular hours.
Perform other administrative or internal services tasks as needed.
What you will need to succeed:
Diploma or relevant training in administration facility management or a related field. A combination of education training and experience will be considered.
2 to 5 years of experience in internal services facilities management or administration ideally within a professional services organization.
Excellent organizational skills ability to prioritize and attention to detail.
Strong verbal and written communication skills active listening and report writing.
Bilingual in English and French to communicate effectively with suppliers firm members and building management in both languages.
Problem-solving abilities initiative and autonomy.
Experience in project coordination and ability to manage multiple tasks simultaneously.
Intermediate proficiency in Microsoft Office Suite. Knowledge of SharePoint is an asset.
Good understanding of HVAC systems (heating ventilation air conditioning).
Ability to occasionally lift loads up to 30 kg.
Professional and friendly attitude with a strong sense of customer service.
Discretion and sound judgment required for handling confidential information.
Availability to respond outside regular office hours in case of emergency.
Why Recruit Action
Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
# OSL270525
Employment Type
Full Time
Key Skills
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